Assistant Secretary, Bilingual

Assistant Secretary, Bilingual REYNOLDS SD 7 HARTLEY ELEMENTARY - Portland, Oregon Open in Google Maps Job Details Job ID: 5806976 Application Deadline: Jul 12, 2026 11:59 PM (Pacific Standard Time) Posted: Jun 29, 2026 7:00 AM (UTC) Starting Date: Aug 11, 2026 Job Description Job Title: Assistant Secretary Job Summary The job of "Assistant Secretary" is done for the purpose/s of providing requested clerical support at school site; communicating various information regarding activities and/or in response to requests; and providing for timely and accurate distribution of materials. Essential Job Functions Supports principal and assistant principals, in both routine and confidential areas, for the purpose of providing assistance with their administrative functions. Maintains various records, schedules, files, rosters, etc. for the purpose of documenting and/or providing reliable information. Monitors financial related information, (e.g. class size, attendance, time sheets, etc.) for the purpose of documenting activities for reimbursement and/or adhering to policies. Processes documents and materials (e.g. schedules, agendas, mail, calendars, etc.) for the purpose of disseminating information to appropriate parties. Composes documents, (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc. Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required. Assists with the ordering and distribution of supplies and orders, as assigned, for the purpose of providing adequate materials for employees. Oversees a variety of school or statewide programs, as assigned (i.e. substitutes, pagers, phone system, master schedules, building use, etc.) for the purpose of meeting school, district and/or state requirements and ensuring the smooth operation of the school. Other Job Functions Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities. Supervises the work of student assistants and volunteers for the purpose of ensuring accurate work. Handles funds, as assigned, for the purpose of processing student fees, sale of products, etc. Assist with health office duties as needed. Qualifications Experience Required: Prior job-related experience. Skills, Knowledge and/or Abilities Required: Skills to operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar, and punctuation. Knowledge of standard office equipment. Abilities to sit for prolonged periods, understand and carry out oral and written instruction. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation. Education Required: High School diploma or equivalent. Licenses, Certifications, Bonding, and/or Testing Required: Oregon Fingerprint and Criminal Check clearance, Cardiopulmonary Resuscitation and First Aid Certificates. Other Requirements Bilingual Required Work Shift Monday through Friday, 26-27 school year, 213-day work calendar, 8 hrs per day. Position Type Full Time Salary $20.67 to $33.09 Per Hour Job Categories Support Staff > Secretary #J-18808-Ljbffr Young World Physical Education