Finance Coordinator

Job Type: Full-time, 40 hours per week

Compensation: $25.00 - $28.00/hour, compensation is negotiable depending on education and experience

Benefits: Ciudad SWCD offers a competitive employee benefits package including reimbursement up to 90% of family health, vision and dental plan, PERA pension with generous employer contribution, 11 paid holidays, 40 hours of PTO per quarter, and more.

Position Overview

Ciudad SWCD seeks a Financial Coordinator to oversee the district’s daily financial activity. The Finance Coordinator position is an exciting opportunity for a committed individual who strives for accuracy in financial activity, enjoys working on several projects simultaneously, and would like a variety of tasks. The Finance Coordinator will work with the CFO to maintain Ciudad’s accounting information system utilizing the cash accounting and modified accrual accounting method in QuickBooksTM to process a variety of transactions. The selected individual will participate in the analysis of project budgets in cooperation with the CFO, District Manager and Program Managers, participate in preparation of annual budgets in collaboration with the CFO, Finance Committee and District Staff, and evaluate costs with numerous program budgets.

To apply for this position, please visit Ciudad SWCD’s website. Individuals should complete the application and upload the requested documents.

This posting is open until filled. Ciudad SWCD reserves the right to make a hiring decision at any time. Applicants will be evaluated on a rolling basis. Please contact Joshua O’Halloran at View email address on click.appcast.io or View phone number on click.appcast.io for additional information.

Duties and Responsibilities

• Oversee District’s day-to-day fiscal operations using QuickBooksTM software by inputting data for credit card reconciliation entries, entering bills for paying invoices, and entering documents into corresponding transactions within the accounting system. Facilitate preparation for annual audit deliverables upon request of the Independent Public Auditor for full financial audits and federal single point audits.
• Support extraction of financial data from QuickbooksTM and prepare monthly financial reports using Microsoft Excel or Google Sheets.
• Support CFO and District Program Managers with accurate and timely reviews of program and project level budgets, procurement, invoicing, and other financial needs. In collaboration with District staff, regularly report records of activities, in‑kind match and expenditures for each program and/or grant. Work with District staff to ensure that funds are utilized in accordance with funding source requirements, and that record‑keeping and reporting are in compliance.
• Facilitate preparation of requests for reimbursable grants and programs (request for reimbursements, expenditure request for funds, and certificate of payment requests).
• Complete approved training and workshops on grant management, fiscal management, budgeting and other pertinent topics as permitted by the District budget.
• Maintain positive relationships using open communication between our District and its residents, and with representatives from other SWCDs, NRCS, NMACD, SWCC, NM State Forestry, the USDA Forest Service, County and City Open Space, Fire, Planning and Zoning Departments, NM State Land Office, and other individual and agency cooperators.
• Respond to all emails, phone calls, and other correspondence in a timely manner.
• Positively represent the District at all times.

Qualifications

• Associate’s degree in Accounting, Business Administration, Public Administration or closely related discipline, and at least 1 year of experience in grant or government accounting.
• In lieu of an Associate’s degree, an individual may meet minimum qualifications if they have 3 years of experience directly related to the duties and responsibilities specified.
• Demonstrated skill working with Accounting Information Systems, including working knowledge of QuickBooksTM software.
• Records management experience with accurately maintaining documentation using physical and virtual (“cloud”) filing systems.
• Capable of working in a team environment and collaborating with colleagues as well as working well independently.
• Proficiency in creating and managing complex spreadsheets in Microsoft Excel and Google Sheets for tracking financial data.
• Experience with budgeting, fund, grant and/or contract accounting, in addition to familiarity with cash accounting methods and grant match accounting (cash and in‑kind).
• Competence in preparing budgets and financial reports, reconciling accounts, and managing ledgers.
• Ability to effectively communicate financial matters to non‑financial people.
• Proficiency with Google and Microsoft Office applications (Word, Excel, PowerPoint).

Additional Contact Information: Joshua O’Halloran, Email: View email address on click.appcast.io, Phone: View phone number on click.appcast.io