Accounts Payable Specialist

Job Title

This candidate will be responsible for reviewing site expenses as submitted through the site purchase order system to ensure internal controls are in place, to ensure accurate recording of expenses for goods and services received, and to ensure timely payments while maximizing DPO. This position requires a candidate who can effectively prioritize tasks to meet required deadlines. The ideal person for this job is someone that is highly organized, detail-oriented, with strong self-directed time management skills.

Responsibilities

• Obtains all necessary documents for payment processing and assembles complete voucher packages (invoices, packing slips, purchase orders and approvals)
• Proactively recognize, research, and resolve discrepancies and pending payment issues with urgency, and maintain excellent communication with external and internal clients on all PO issues to prevent supply or service constraints.
• Inputs invoices into QuickBooks with proper general ledger coding and posting dates
• Manages QuickBooks electronic record retention of applicable expense documents, including such items as invoices, packing slips, approval documents, PO references, and changes in vendor information.
• Monitors payment due dates and make payments according to working capital schedule
• Reconciles credit card statement and petty cash
• Ensure all vendors have W9s on file and annually issue 1099s to all appropriate vendors and contractors
• Prepares work papers for monthly sales & use tax payments
• Manage new vendor set up and credit application process

Requirements

• Minimum of 3 years of related experience
• Strong working knowledge of QuickBooks (preferred), MS Excel (required) and MS Outlook
• Logic-driven, detail-oriented, organized, resourceful
• Strong oral communication skills
• Able to exercise initiative, be an innovative problem solver and a team player with a positive attitude

The typical base pay for this role across the U.S. is: $37.50 - $37.50/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

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Requisition ID: 25-03706