Principal Administrative Assistant

Administrative Assistant

The administrative assistant's role is to perform various clerical and administrative duties to organize, coordinate and schedule school office activities, assist the administration in routine tasks, and perform school public relations.

Essential Functions:

• Assists families with the completion of enrollment information
• Manages student records and transfers
• Supports the building administration by finding and securing substitute teachers
• Supports and assists the building principal with purchasing, budgeting, and receiving materials
• Organizes, coordinates, and schedules a variety of activities to assist the administration (including, but not limited to, field trips, building usage, truancy, special education records, report cards, bank deposits, etc.)
• Create and design presentations and materials for the administration
• Prepare and accurately maintain a variety of reports, records, and files relating to operations and activities
• Compose professional messages and assist the principal with creating and sending communication to the school community
• Contacts parents and families on behalf of the building administration
• Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate
• Maintain the school calendar/school website
• Complies with and executes district safety protocols
• Perform other duties as assigned

Job Requirements:

Skills, Knowledge, and Abilities:

• KNOWLEDGE OF: Modern office practices, procedures, and equipment Current Software Microsoft Office and Google software Record-keeping techniques Budgeting Correct English usage, grammar, spelling, punctuation, and vocabulary Professional oral and written communication skills Interpersonal skills using tact, patience, and courtesy
• ABILITY TO: Work confidentially with discretion Perform a wide variety of clerical and administrative duties to coordinate school office activities Perform public relations and communication services for the Administration Compose correspondence independently and professionally Complete work with many interruptions and work independently Maintain good public relations with students, parents, staff, and the public Meet schedules and timelines

Physical Demands:

• Work is performed while standing, sitting, or walking
• Requires the ability to communicate effectively using speech, vision, and hearing
• Requires the ability to lift, carry, push, or pull light weights, up to 30 pounds

Work Environment:

This job is performed in a clean and healthy environment.

Experience: Previous educational setting experience preferred Education: High School diploma or equivalent Certificates and Licenses Google Certification desirable Excellent benefits Starting Hourly Rate: $21.22 - $22.28 This position is part of the Yorkville CBA.