Administrative Assistant - Credence Fine Dining

Credence Fine Dining Administrative Assistant

At Credence, we're not just serving food; we're crafting an experience. Credence is a South Texas ranch-inspired, upscale dining concept exploring Levi Goode's perspectives on South Texas's food, people, and culture. Sidebar, an exclusive reservation only speakeasy-style cocktail bar draws inspiration from the early-1900s Texas oil boom and will be discreetly connected to Credence. With Credence and Sidebar, we're reshaping the landscape of fine dining and mixology, and we want you to be a part of it.

Key Responsibilities

Administrative Operations

• Manage daily office operations and maintain an organized office environment.
• Maintain restaurant files, records, reports, and employee information.
• Process and enter invoices accurately and timely.
• Assist with accounts payable documentation and vendor communications.
• Order and maintain office supplies, uniforms, POS materials, menus, and operational supplies.
• Monitor office equipment and coordinate repairs or maintenance as needed.
• Assist management with administrative projects, reporting, and documentation.

Payroll & Workforce Administration

• Review employee time edits and job code assignments within Toast and other workforce management systems.
• Assist management with payroll preparation and accuracy verification.
• Support employee record maintenance and personnel file organization.
• Maintain and track required certifications, including Food Handler permits, TABC certifications, and other compliance requirements.
• Generate reports and communicate upcoming certification expirations to management.

Recruiting & Onboarding

• Coordinate new hire onboarding processes.
• Ensure all onboarding paperwork is completed accurately and submitted on time.
• Schedule orientation and assist with new employee setup.
• Support hiring managers with applicant communications and interview scheduling.

Vendor & Guest Support

• Ensure deliveries are received and put away promptly.
• Maintain vendor records and support invoice reconciliation.
• Monitor online guest reviews and guest feedback platforms - report to management team.

Communication & Compliance

• Maintain strict confidentiality regarding employee, financial, and company matters.
• Keep restaurant leadership informed of administrative activities, concerns, and operational issues.
• Assist with compliance audits, documentation reviews, and operational reporting.
• Support adherence to company policies, procedures, and regulatory requirements.

Qualifications

• 2+ years of administrative, office management, or restaurant operations experience preferred.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with Toast, payroll systems, or restaurant management software preferred.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional demeanor with strong customer service skills.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to lift up to 25 pounds occasionally.
• Ability to work in a fast-paced restaurant environment.

Success Measures

• Accurate and timely invoice processing.
• Payroll and timekeeping accuracy.
• New hire onboarding completion and compliance.
• Certification tracking and compliance management.
• Office organization and operational support effectiveness.
• Responsiveness to management, employees, vendors, and guests.
• Maintenance of confidential records and company information.

Core Competencies

• Attention to Detail
• Organization & Planning
• Communication
• Accountability
• Confidentiality
• Problem Solving
• Hospitality Mindset
• Team Collaboration

Benefits

• Medical membership with preventive and diagnostic coverage during the first year (part-time eligible)
• Access to wellness resources and support services
• Eligibility for full medical benefits after 12 months of consistent full-time hours
• Employee food discounts
• Weekly payroll

Goode Co. is an Equal Opportunity Employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran's status or any other protected factor under federal, state or local law. This job description is intended as a summary of the primary responsibilities of and qualifications for this position. This job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.