Sales Coordinator

Description

JOB DATA

JOB TITLE: Sales Coordinator

DATE: 11/13/2025

BUSINESS UNIT and/or DEPARTMENT : Sales

SALARY GRADE : ( compensation team to determine ) Overtime Eligibility: Non-Exempt

REPORTING RELATIONSHIPS

Reports To : General Manager / Sales Manager

Direct Reports: None

JOB SUMMARY:

The Sales Coordinator will provide support to the sales team by performing a variety of administrative tasks, which includes maintaining sales department records, filing contracts, confirming receipt of equipment, and assisting with the preparation of contracts and quotes.

RESPONSIBILITIES:

• Prepares documentation such as quotes, contracts, and RFP/RFI responses for potential customers

• Maintains all quote documentation and the WIP with accurate pricing and configurations for all Account Managers

• Maintains all sales demonstration tools and applications

• Coordinates job billing with the sales team

• Enters jobs into the system and assists with ordering equipment for said jobs

• Confirms the arrival of parts for service and contract projects and notifies appropriate personnel of arrival

• Files and maintains documentation according to record keeping and retention guidelines 

• Attends sales meetings

• Responsible for reporting job progress to sales and leadership team 

• Assists with Account Receivable (explanation of why items are owed , contacting customers for payment, etc.)

• Other Duties as assigned

MINIMUM AND/OR PREFERRED QUALIFICATIONS:

EDUCATION :

• High School Diploma or GED equivalent

EXPERIENCE :

• 2 or more years of administrative experience supporting multiple individuals

CERTIFICATES, LICENSES, REGISTRATIONS :

• None

SKILL REQUIREMENTS :

• Excellent customer service skills.

• Strong a ttention to detail and ability to work independently. 

• Organized with the ability to multi-task in a fast-paced environment. 

• Personal computer skills, strong typing ability and knowledge of Microsoft Office. 

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT:

This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time .

REASONABLE ACCOMODATION:

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations .

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice . Employees understand the above job description and agree to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employees understand the Company reserves the right to delegate, remove, expand or change all responsibilities. Employees acknowledge that he/ she can fulfill the above duties with or without reasonable accommodation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.