Practice Manager - Executive Assistant

Job Description

Job Description

USA Staffing is currently recruiting for aPractice Manager / Executive Assistant. This is a direct hiring opportunity located in Los Angeles with $30-40 hourly pay rate depending on experience.

Job Description:

Position Summary
The Practice Manager / Executive Assistant is responsible for overseeing the daily administrative operations of the dermatology practice while providing high-level executive support to the physician. This role ensures the office runs efficiently by managing administrative functions, coordinating office resources, and serving as the physician's primary administrative partner. The ideal candidate is highly organized, proactive, professional, and able to manage multiple priorities while maintaining confidentiality.

Key Responsibilities Office Management

• Oversee the day-to-day administrative operations of the practice.
• Order and maintain office supplies and equipment to ensure uninterrupted operations.
• Coordinate vendor relationships and office service providers.
• Develop and maintain organized office systems, procedures, and records.
• Monitor office needs and proactively resolve operational issues.
• Assist with special projects and practice initiatives as assigned.

Executive Assistant Responsibilities

• Manage the physician's calendar, appointments, and scheduling.
• Coordinate business and personal travel arrangements, including flights, hotels, transportation, and itineraries.
• Manage email communications, prioritize correspondence, and draft responses when appropriate.
• Coordinate meetings, prepare agendas, and organize supporting materials.
• Maintain strict confidentiality regarding physician, patient, and business information.
• Serve as a liaison between the physician and staff, vendors, and external business contacts.

Qualifications

• Minimum of 35 years of experience as an Practice Manager, Executive Assistant, or similar administrative leadership role, preferably in a healthcare or medical office.
• Experience in a dermatology or other specialty medical practice is preferred.
• Excellent organizational, time management, and multitasking skills with the ability to prioritize competing responsibilities.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.
• Professional, proactive, and detail-oriented with exceptional problem-solving abilities.

Technical Skills

• Proficient in Microsoft Office Suite , including:
  • Microsoft Outlook (email management, calendars, meeting coordination)
  • Microsoft Word (document creation and correspondence)
  • Microsoft Excel (spreadsheets, tracking, and reporting)
  • Microsoft PowerPoint (presentations and meeting materials)
• Experience using Electronic Medical Record (EMR/EHR) systems for scheduling, documentation, and administrative workflows.
• Proficiency with calendar management, travel coordination, and online meeting platforms (Microsoft Teams and/or Zoom).
• Comfortable learning and utilizing new healthcare and office management software applications.
• Strong typing, data entry, and document management skills with a high level of accuracy.

Apply for this great opportunity today!