Lease Admin Analyst

Job-ID28142892Reference26-04028Description: Req ID: 14726-1Title: Lease Admin AnalystJob Family: Property & Facilities Management Background Package: *** Standard- No Drug TestCLIENT CHECKBill Rate: ***Hours: 9-6Remote/Hybrid/In-person: Onsite Tues-Thurs Location: SHARECA058-San Jose-225 W. Santa ClaraWhy is this role open? (Coverage, looking for perm, etc.) Is it open on the full time side?Potential need on the full time side Assignment Duration: Possible for extension?6/1/26-9/30/26Potential to convert to FTE, If so, what rate: YesOverview of Work Environment/Client Nuances:Global portfolio for data center Team Overview:Team is globalResource's typical working day: See below JDMust Have Skills: Leasing asset management (this background would be ideal) extensionLooking for someone who is experienced revising portfolios and invoices. Small to medium. This is a global portfolio for data centersExperienced who has worked in real estate( commercial real estate_ experience reviewing invoices, Pos, reviewing contracts. Be able to approve or move forward.Reviewing an invoice for rent, need to be knowledgeable. Someone who has experience in this space, AP/PO, Lease administration Someone who has worked in an apartment leasing office would likely not be a good fit Nice to have skills: Commercial real estate experienceExperience in data center space Proficient with spreadsheets, intermediate to advanced, create formulas, run reports, manage extensive, detailed spreadsheet- Google Suites Needs to be a self-starterYears of Experience:Minimum of 5 years' experience Education Preferred bachelors degree but HM is openSoftware skills: Google Suites Reporting Tools (Please highlight experience)- Looker Studio- Power BI would be comparable Salesforce experience Interview Process:Virtual As a *** Lease Administation Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses follow lease terms.Under limited supervision, upholds the integrity of a real estate portfolio data for large, complex global portfolio of clients.Assist asset manager(s) in reviewing invoices and contractual terms.Financial Administration & Support- Purchase Order lifecycle for leased asset portfolio, requesting POs, tracking and monitoring POs and ensuring funds are appropriately allocated- Account Payable Oversight: service as primary point of contract for AP related inquires; validate invoices meet contractual terms; resolve or escalate billing discrepancies to the Asset Manager. Monitor and report on invoices to ensure billings align with vendor obligations and agreed upon financial terms.Compliance & Certificate Management- Industry certifications: proactively collect, track and maintain all required industry certificates from the leased service providers to ensure portfolio wide compliance.- Ensure service providers adhere to mandatory regulatory and internal operational standards.Contractual & Operational Support- Ad hoc contract review: provide support for periodic and ad hoc reviews of vendor contracts to ensure alignment with current operational requirements.- Deliver reporting to the lease asset management team and leads reading vendor compliance and statusCustom Fields: Name: Is this opportunity convert to Perm or Potential Convert to Perm?Value: Yes