Executive Assistant

Executive Administrative Assistant

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient environments, it's our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do businessit is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

This position will provide executive administrative support to the Vice President of Treasury and the Vice President & Chief Accounting Officer. Key responsibilities include calendar management, travel arrangements, expense processing, and other administrative tasks on behalf of the VPs. The ideal candidate will be detail-oriented, have excellent communication skills, and the ability to manage multiple tasks efficiently and in a confident and professional manner.

Thrive at work and at home:

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off, including in support of volunteer and parental leave needs.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

What you will do:

• Calendar Management: Efficiently manage and coordinate executives' calendars, including scheduling meetings, appointments, and events. Ensure executives are aware of upcoming commitments and responsibilities.
• Travel Planning and Expense Management: Arrange complex and detailed travel plans, itineraries, and agendas. Prepare and process expense reports in a timely manner, ensuring accuracy and compliance with company policies.
• Event and Meeting Planning: Organize and coordinate internal and external meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items. Ensure all logistical aspects are handled smoothly.
• Document Management: Maintain organized filing systems, both electronic and paper-based. Ensure documents are easily accessible and up-to-date. Manage documentation associated with key events, including board of director meetings, monthly financial reviews, and other important events. Prepare and distribute meeting materials, compile reports, and ensure all necessary documentation is complete and accurate.
• Become an integral part of the teams supported and get to know the important internal and external stakeholders well. Represent Trane Technologies articulately, professionally, and competently to internal and external audiences.
• Departmental Purchasing: Utilize Oracle to invoice, set up new suppliers, prepare purchase requisitions, purchase orders, receive on purchase orders and submit for payment
• General Support: order supplies, facilitate technical support, complete other ad-hoc requests as needed

What you will bring:

• Minimum 5 years of experience as an Administrative Assistant
• Bachelor's or Associate's degree preferred
• Detail-oriented with exemplary planning and organization skills
• Ability to effectively communicate, both written and verbal, to all levels of the organization
• Excellent Outlook, Teams, Word, Excel, and PowerPoint skills
• Must be able to work independently with minimum supervision and guidance, prioritize work and handle simultaneous assignments with success and accuracy
• Must be able to work effectively and accurately under pressure with tight timeframes
• Must be flexible and adaptable. Willing to work extended hours when necessary, such as arriving early, adjusting lunch hour, or staying later in the evening depending on various activities/deadlines
• Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a courteous, professional, and discreet manner
• Ability to handle confidential information in a professional manner

Equal Employment Opportunity:

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

Annual Base Salary Range or Hourly Base Pay Range: $72,928.33 - $101,570.00

Compensation Type: Exception Hourly

Incentive Eligible: No

Sales Commission Eligible: No

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Safety Sensitive Role: No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.