CAIC Program Assistant (Program Assistant II) - Remote/Hybrid

This posting is only open to residents of the State of Colorado at the time of submitting your application. Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children. We invite you to explore our website at to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow. Benefits Medical and Dental plans Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre‑tax 401K and 457 plans Paid life insurance Short‑ and long‑term disability coverage Employee Wellness programs Flexible Spending Accounts Health Savings Accounts 10 paid holidays per year plus generous vacation and sick leave Flexible work schedule options and remote‑work options Career advancement opportunities throughout the State system Public Service Loan Forgiveness Program (where applicable) Program Overview The Colorado Avalanche Information Center (CAIC) is a program within the Colorado Department of Natural Resources that partners with the Department of Transportation and the Friends of CAIC. Its mission is to provide avalanche information, education and research to protect life, property and the state’s economy. CAIC promotes avalanche safety by reducing the impact of avalanches on recreation, industry and transportation through forecasting and education. Job Summary This position provides support services to CAIC, including administrative, records management, accounting & purchasing, procurement and contracting, budget tracking, and process improvement. The role has authority to design, recommend, and implement administrative operations and procedures within CAIC and DNR. Administrative Functions Draft professional business communications (emails, letters, notices). Handle mail, travel arrangements, procure and maintain office supply inventory, conduct research and provide recommendations on complex legal or other issues. Support the education program with scheduling and correspondence. Act as the State Fleet Liaison and HR Liaison for CAIC. Track mileage, manage maintenance and fleet records, oversee employee commuter agreements, and provide utilization reports. Review and adjust monthly FTE levels and timesheets, manage hiring of permanent and temporary staff, recruit and onboard temporary staff, process work‑address changes, and manage separations from State employment. Financial Services Accounts Payable Create general accounting expenses (GAXs), invoices (INs) and receiver (RC) documents for CAIC expenditures. Facilitate payments to vendors and handle billing issues. OneCard Program Facilitate acquisition of OneCard for travel, procurement, etc. Authorize purchases, reconcile transactions, and respond to audits. Procurement Obtain commodities or services for CAIC staff. Assess expense requests for approvals, waivers, or encumbrance. Draft documents for state bid process and other agreements. Create and maintain purchase orders and contracts. Track expenses under Master Task Order Contracts and Propose RQSs. Budget Planning & Reporting Summarize the CAIC budget and support communication with DNR leadership. Track expenditures, analyze revenues, and prepare budget reports. Assist with fiscal year‑end close procedures and journal vouchers. Maintain central accounting records and coding strings. CAIC/CDOT Agreement Invoice correct personnel, operating, and vehicle costs to CDOT for reimbursement. Notify CDOT to facilitate reimbursements and maintain agreement records. Monitor contract amounts and provide recommendations. Maintain U.S. Forest Service contract records. Small Projects Oversee and complete small projects for CAIC and other DNR groups. Minimum Qualifications Five (5) years of relevant experience in accounts payable, procurement, budget planning, reporting, or contract management. OR a combination of related education and/or experience equal to five years. Preferred Qualifications Experience with State of Colorado processes and systems. Ability to interpret State Fiscal Rules. Problem‑solving and critical‑thinking skills. Strong customer‑service and communication skills. Interpersonal, coaching, conflict‑resolution, facilitation, and negotiation skills. Technical accounting and cash‑grant management. Analytical, inductive, and deductive reasoning abilities. Organizational and evaluation skills. Project‑management skills. Self‑motivation and multitasking ability. Sensitivity to diverse viewpoints and communication styles. Judgment in issue resolution. Relationship‑building with partners. Support of group, customer, and program initiatives. Data analysis and recommendation skills. Independent and team work skills. Current Work Arrangement This is a Hybrid position – primarily performed from a home office, with occasional in‑office work at 1313 Sherman Street, Denver, CO; CAIC’s office in Leadville, CO; or other locations. A salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. Equity, Diversity, and Inclusion We are committed to increasing a “Colorado for ALL” of our staff. The State of Colorado is an equal‑opportunity employer committed to building inclusive, innovative work environments and to provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, military status, or any other protected status. ADA Accommodation Any person with a disability may be provided a reasonable accommodation upon request. Contact View email address on click.appcast.io at least five business days before the date of the required accommodation. E-Verify The Department of Natural Resources participates in E-Verify in accordance with the program’s Right to Work for all newly‑hired employees. #J-18808-Ljbffr