Payroll & Employee Tax Manager

Context & Environment

Context and Environment

• Extensive interaction across organizational functions and business units, including: Human Resources, Comp & Benefits, IT, Cost Center Managers, Employees, Finance, Risk Management, Internal Control, and Third-Party Vendors.
• Engagement across geographic and branch organizations, including RC, EP, and Renewables.
• Responsible for end-to-end payroll operations across 14 U.S. affiliates, covering both salaried and hourly employees.
• Oversight of payroll for 11 industrial sites, and approximately 2,500 employees, including ~150 international assignees
• Management of ~$325 million in wages and ~$20 million in payroll taxes
• Oversight of payroll tax compliance for 10 affiliates and multi-state filings (~36 states).
• Overall responsibility for the processing of payroll cycles, for all categories of employees and payroll schedules, ensuring accuracy, timeliness, and compliance to applicable regulations.
• Accuracy of salary computations, deductions, garnishments, tax reporting and timeliness of payments.
• Accuracy and timeliness of employee W2s payroll related account reconciliation in coordination with the Finance/Accounting group.

Activities

Activities

Payroll Oversight & Vendor Management

• Review and approve payroll reports, adjustments, and reconciliations.
• Manage the relationship with the payroll outsourcing provider to ensure service quality and compliance.

Employment Tax Management

• Oversee all employment tax obligations including withholding, deposits, and filings.
• Review Forms 941, W-2, W-2c, and 940.
• Monitor employment tax regulatory changes.
• Manage tax authority audits and inquiries.
• Ensure accurate taxation of compensation, benefits, equity, and global mobility income.
• Oversee tax matters for international assignees.

Compliance & Controls

• Ensure payroll practices comply with federal, state, and local regulations.
• Maintain internal controls and audit trails for payroll transactions.
• Oversee internal and external audits related to payroll.

Data Management & Reporting

• Collaborate with HR and Finance to ensure accurate employee data is maintained.
• Generate and analyze payroll reports for management, finance, and audit purposes.
• Monitor payroll metrics and KPIs to identify trends and areas for improvement.

Employee & Team Management

• Lead and manage the payroll team, providing guidance, coaching, and performance management
• Oversight of responses to employee payroll-related inquiries and issue resolution.
• Educate employees on payroll policies and procedures.

Systems, Process Improvement & Automation

• Identify opportunities to streamline payroll processes and enhance vendor performance.
• Lead payroll system upgrades, integrations, and automation initiatives.

Candidate Profile

Qualifications / Experience Required

• Bachelor's degree in a numerate discipline or related field.
• 10-15 years Payroll Operations and tax compliance experience
• Certified Payroll Professional (CPP) designation required.
• Strong knowledge of US Payroll operations, regulations and compliance.
• Experience with outsourced payroll and SaaS HRIS platforms (UKG, Workday or Successfactors).
• Exceptional attention to detail and discretion.

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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About TotalEnergies

TotalEnergies is a major energy company, which produces and markets fuels, natural gas and low-carbon electricity. Over 100,000 employees are committed to better energy that is safer, more affordable, cleaner and accessible to as many people as possible. Active in more than 120 countries, TotalEnergies ambition is to achieve carbon neutrality by 2050 or sooner. The US Government is engineering a major transformation of the US economy with ambitious goals to cut GHG emissions in half by 2030 and reach net-zero emissions by 2050.

What We Provide

TotalEnergies offers a competitive salary, the opportunity to contribute to innovative and responsible energy solutions, and the chance to work alongside dedicated experts across disciplines. Employees are eligible for a comprehensive benefits package that includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short- and Long-Term Disability; a 401(k) plan with both matching and non-matching employer contributions; Flexible Spending and Health Savings Accounts; Employee Assistance Program (EAP); Educational Assistance; a generous fitness reimbursement; Parental Leave, Paid Time Off, and 12 Paid Holidays.

TotalEnergies American Services, Inc. provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability or any other category protected under applicable federal, state or local law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

TotalEnergies believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

International Consideration

TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.