Substitute - School Secretary

Elementary Secretary

To serve the Building Principal by assuming routine tasks and delegated work so that the Principal can devote maximum attention to the management of his/her position.

Essential Functions (May Include):

• Greet visitors, work with students, parents, and staff.
• Answer telephone and intercom calls.
• Security watch-view entrances for visitors provide sign-in badges for all visitors.
• Take daily-computerized attendance for staff and students. Custody information; Maintain attendance records; file attendance.
• Maintain general office files; Student cum files; bus information; serve as PTA liaison.
• Answer front and back doorbells.
• Keep office in orderly, efficient and friendly manner.
• Distribute mail and courier items and attend to teacher mailboxes.
• Complete misc. programs given by principal.
• Unpack and shelf office supplies.
• Operate copying machine.
• Operate telecommunications system.
• Assume any other responsibilities or tasks directed to her by the principal.
• Maintain class lists/new enrollments and withdrawals.
• Maintain safety records, including fire drill forms, emergency procedure information, building crisis plan.

Knowledge & Skill Requirement:

Education: High School Diploma

Certification:

Experience: Stenographic skills (computer skills, keyboarding, and knowledge of all general office machines. Experience as a secretary. Experience and ability to assume responsibility without direct supervision, make decisions within the scope of authority granted, and have the ability to work under pressure. Comparable experience or qualifications may be found to be appropriate and acceptable.

Language Skills:

Mathematical Skills:

Reasoning Skills:

Other Skills & Abilities:

Essential Physical Requirement:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to walk and reach with hands and arms.

The employee must occasionally lift and/or move up to 20 pounds. The employee may frequently drive to different locations within the district. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. Employee must be able to distinguish the difference between bells, buzzers, beeps, etc.

Terms of Employment:

Twelve (12) months.

Salary according to schedule.

Customer Service Standards:

• Be extremely polite and listen to other perspectives
• Keep your promises and commitments to others
• Always give a little more than is expected