Administrative Assistant

Primary Location: TriHealth Baldwin Building; 625 Eden Park Dr., Cincinnati OH Additional Location: 4750 Wesley Ave., Cincinnati OH We offer competitive shift differentials where applicable, opportunities for professional growth, and a comprehensive benefits package that may include medical, dental, vision, paid time off, retirement savings plans, and tuition reimbursement. Job Overview Provides a full spectrum of administrative/clerical support for the office of several Operational Administrators and Medical Administrators. Primary responsibilities include calendar management, meeting preparation and minute taking, communication on behalf of the Administrators, presentation support, and other clerical duties. Serves as the initial phone contact and resource for resolving inquiries and requests for information. Responsible for coordinating the formal and informal communications. A high level of confidentiality is required as this individual has access to extremely sensitive information, in some cases dealing with attorney-client privileged information. May provide coverage for senior management in the absence of the executive assistants. Must be able to work in a fast‑paced environment, prioritizing tasks and duties effectively. Job Requirements High School Diploma or GED (Required) 3 - 4 years experience as an administrative professional or executive assistant (Required) 3 - 4 years experience supporting multiple senior leaders and/or service line operations (Preferred) Excellent oral and written communication skills required. Must have experience in using a PC. Proficient in Microsoft Office Suite including Excel, Power Point, and Outlook. Ability to handle confidential information with discretion. Problem‑solving and adaptability in a dynamic healthcare setting. Strong organizational and time‑management skills. Job Responsibilities Executive & Operational Support: Manage complex, multi‑leader calendars; schedule meetings, town halls, and cross‑department touchpoints. Timely preparation of professional and concise agendas, meeting minutes, trackable action items and follow up to ensure timely completion. Draft and proofread executive correspondence, memos, presentations, and talking points; maintain version control and confidentiality. Coordinate travel, conference registrations, and expense reports in compliance with organizational policies. Arrange Department Meetings: book rooms, order food, set up technology, prepare and distribute agendas and minutes. Manage office supplies and ensure efficient workspace organization. Maintain confidential personnel and departmental records. Assist with managing payroll and submissions. Serve as the point of contact for internal and external communications. Maintain Shared Drives and Collaboration Sites; organize policies, SOPs, job aids, and service line documents. Maintain and submit department TDDD and CLIA certificates for application and/or renewal. Maintain email distribution and contact department lists. Support submission of business expenses into TriHealth system platform. Other Related Information The Administrative Assistant provides high‑level administrative support to senior leadership within the health system. This role ensures smooth operations by managing schedules, coordinating meetings, handling documentation, and maintaining accurate records. The position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced healthcare environment. They can assist with payroll submissions, physician and APP administrator timecards, and ensure timekeeping accuracy. Maintain and improve shared templates, forms, trackers, and workflows to streamline team operations. Working Conditions Climbing - Rarely Hearing: Conversation - Consistently Hearing: Other Sounds - Occasionally Interpersonal Communication - Consistently Kneeling - Occasionally Lifting Lifting Pulling - Occasionally Pushing - Occasionally Reaching - Frequently Reading - Consistently Sitting - Consistently Standing - Occasionally Stooping - Occasionally Talking - Frequently Thinking/Reasoning - Consistently Use of Hands - Consistently Color Vision - Frequently Visual Acuity: Far - Occasionally Visual Acuity: Near - Consistently Walking - Frequently Job Info Job Identification 310494 Job Category Administrative Job Schedule Full time Locations 625 Eden Park Dr, Cincinnati, OH, 45202, US; 4750 Wesley Ave, Norwood, OH, 45212, US #J-18808-Ljbffr TriHealth