Office Assistant

Job Description

Job Description

  Benefits/Perks

• Competitive Compensation
• Great Work Environment
• Career Advancement Opportunities

Job Summary

We are seeking an Office Assistant to join our team! As an Office Assistant, you will answer the phones, direct calls, and handle customer questions. You will also be filing paperwork, making copies, faxing documents, and mailing information out to customers, as needed. The ideal candidate has excellent customer service skills, experience working in an office environment, and strong organizational skills. 

Responsibilities 

• Answer phones, assist customers with questions, and direct calls
• Process incoming paperwork, make photocopies, and file paperwork
• Maintain records, either physical or electronic, of business transactions
• Reviewing Purchase Orders and verifying that all specifications are met prior to shipment.
• Preparation of certifications for shipments as required by customers.
• Coordination with production and plant manager to ensure on-time delivery.
• Assists in ordering, receiving, unpacking, and storing office supplies in appropriate locations.
• Stock and maintain inventory in office, lab, and production as necessary.
• Completing paperwork related to shipping and receiving orders (i.e. Invoicing, Account Receivable, Account Payable, etc.).
• Assists President, office, production, and lab staff when necessary.
• Adheres to operating procedures, policies, and regulations.
• Ensures compliance with all local, State, Federal laws and statutes which are directly applicable to the company.
• Maintains a clean and safe working environment and reports any potential or actual equipment failures.
• Follows established policies, procedures, protocols, directives, and office operation standards.
• Other duties as assigned.

Qualifications

• Great customer service skills
• Strong Communication Skills
• Strong organizational and time management skills
• Familiarity with computer programs, such as Microsoft Office and Adobe software