Administrative Assistant in Construction or other Field

Job Description

Job Description

We are Rooterman Hartford Company in Newington CT. We have an opening for a Senior Administrative Assistant with superior customer service skills for Plumbing, HVAC and Drain cleaning company. You will perform clerical and administrative functions in order to drive company success. Prefer candidates are those with a trade background or similar field. Hours 7 am 5 PM Mon-Fri., 45 to 50 hours a week. Job is onsite in Newington CT.

Responsibilities:

• Manage/keep owners calendar
• Read and respond to Owner's emails through out the day, addressing issues.   
• Draft correspondences and other formal documents
• Able to Multi-task work duties producing quality products
• Use House Call Pro software to schedule work and dispatch Technicians
• Develop, keep and maintain the boss's calendar
• Plan and schedule appointments and events
• Go to job sites with owner to take notes and make reports. Schedule and interact with customers via Email and phone
• Keep and manage and organize file system in office
• Read emails daily all day long and respond to emails as needed
• Pull permits
• Type complicated reports with minimal errors
• Go to job sites with owner and make lists and take notes
• Able to meet tight deadlines to get paper work completed
• Perform all other office tasks (Faxing, Scanning, E-mails)
• Will be accountable for keeping and managing all records

Qualifications:

****** Must have 3 to 4 years of Executive Administrative assistant work in a Trade or construction office or other field to be considered for this Job

• Ability to prioritize and multitask
• Will be able to act as a Leader
• Excellent written and verbal communication skills
• Must be abled to think out of the BOX.
• Strong problem Solving Skills
• Excellent leadership skills
• Strong attention to detail
• ​Strong organizational skills
• Quality typing and computer output of documents
• Microsoft office suite user level Advance
• Strong attention to detail
• Use House Call Pro software to schedule work and dispatch Techs.
• Formal business letter and reports experience a Must Have Skill

***Requires a resume, job history and references to apply.

*** Ideal candidates will have a Trade Background.  

A resume is required to apply.

Company Description

A resume is required to apply.