Office Specialist - Nebraska Abuse & Neglect Hotline

The work we do matters! Hiring Agency: Health & Human Services - Agency 25 Location: Omaha, NE Hiring Rate: $17.642 Job Posting: JR2026-00027805 Office Specialist - Nebraska Abuse & Neglect Hotline (Open) Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): 07-15-2026 Job Description: The State of Nebraska's Department of Health and Human Services, Division of Child and Family Services is seeking a detail-oriented and dependable Office Specialist to join our team supporting the NE Abuse and Neglect Hotline for children and vulnerable adults. This critical role helps ensure the safety of Nebraska’s most vulnerable populations by supporting our frontline staff and supervisors in managing reports and records. The work done by this position supports the CFSS and Supervisors in the day to day managing of cases in the Eastern Service Area. Hours: Monday – Friday, 1:30 PM - 10:00 PM with one alternating weekend day per month What We Offer: State-matched retirement contribution of 156%! 13 paid holidays Generous leave accruals that begin immediately Tuition reimbursement program Public Service Loan Forgiveness Program (PSLF) through the Federal government 79% employer-paid health insurance plans Dental and vision insurance plans Employer-paid $20,000 life insurance policy Career advancement opportunities as the largest and most diverse employer in the state • Training and development based on your career goals Employee Assistance Program If you're ready to get your career started with the State of Nebraska and be part of a team that makes a difference in the community, apply today! About the Role: The Office Specialist plays a vital support role in the NE Abuse and Neglect Hotline. You will work closely with supervisors and other team members to manage incoming reports, conduct sensitive information searches, and ensure smooth daily operations. Hours: Monday – Friday, 1:30 PM - 10:00 PM with one alternating weekend day per month Key Responsibilities Include: Handling and processing reports of abuse and neglect from multiple sources: fax, email, eFax, U.S. mail, internal systems, and websites Conducting data searches and reviewing information from NFOCUS, DMV, Central Registry, CPS, APS, Probation, and Criminal Background Check systems Assessing reports to identify those requiring immediate attention from Child and Family Services (CFS) Specialists Performing clerical and paraprofessional tasks while maintaining high confidentiality standards Supporting new staff onboarding and training, including scheduling shadowing opportunities and explaining office procedures Requirements / Qualifications: Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; data search-engines or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment. Preferred Qualifications: Experience using the NFOCUS system: This is critical for conducting data searches and reviewing case-related information efficiently and accurately. Knowledge of systems such as Central Registry, Criminal Background Check, CPS, APS, Probation, and DMV databases: These systems are frequently used in handling sensitive reports and verifying information. Demonstrated ability to handle high volumes of sensitive documentation with strong attention to detail: Essential for processing reports, maintaining accuracy, and ensuring confidentiality in a high-stakes environment. Knowledge, Skills & Abilities: Strong computer skills, including Microsoft Word, email, and online databases Excellent verbal and written communication skills Ability to maintain confidentiality and accuracy in sensitive situations Comfortable interacting with diverse individuals in a professional setting Detail-oriented with the ability to proofread and manage documentation efficiently Familiarity with record-keeping practices, data entry, and administrative reporting Make a Difference Every Day This is more than just a job—it’s an opportunity to make a real impact on your community. If you're ready to start a meaningful career with the State of Nebraska, apply today and join a team that’s dedicated to protecting and supporting children and vulnerable adults. If you're currently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: Benefits We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: Equal Opportunity Statement The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics. We are seeking talented individuals to join our team in careers that make a difference in the lives of Nebraskans. Once you've had the opportunity to explore our current open positions, apply for those of interest to you. Click here for a video tutorial. Contact View email address on click.appcast.io for additional support. Check back on your candidate profile to see the status of your submitted applications, as well as any new postings that might interest you! Thank you for your interest in joining our team! State Government is one of the largest and most diverse employers in Nebraska. Whether it's helping a vulnerable child, advancing public health, making highways safer, or preserving our natural resources, the work we do matters!