Executive Assistant

Provide day-to-day administrative and operational support Prepare and coordinate communications, calendars, and meeting logistics Organize and maintain complex calendars and schedule large meetings with senior-level executives Coordinate complex international travel across time zones and regions, including visa requirements and cultural considerations Support client meetings through agenda coordination, preparation materials, logistics, compliance pre-approvals, and internal preparation sessions Prepare, edit, and produce executive-ready PowerPoint presentations, Word documents, reports, and other materials Serve as a professional point of contact for written and verbal communications on behalf of the Investments leadership team Coordinate employee and volunteer events Provide backup coverage for other Executive Assistants Collaborate with the Quantitative Solutions Admin Team on ad hoc projects and broader initiatives Requirements Minimum of six years of experience supporting senior-level executives in a fast-paced professional environment Prior experience in the financial services or investment management industry Hands-on, roll-up-your-sleeves mindset Strong sense of ownership and accountability Client-service orientation Ability to operate in ambiguity and adapt quickly as priorities evolve Proven project and workflow management skills Ability to manage a high volume of concurrent requests while maintaining accuracy and follow-through Exceptional attention to detail Strong time-management and prioritization skills Advanced proficiency in Microsoft PowerPoint and Word Strong working knowledge of Excel for tracking, organization, and analysis High integrity, discretion, and judgment handling sensitive and confidential information Ability to communicate effectively across teams Working knowledge of Concur and Workday Flexibility to work overtime as needed Bachelor's degree Core Competencies Demonstrates advanced proficiency in Microsoft PowerPoint and Word, along with strong project and workflow management skills. Capable of providing high-level administrative support to senior executives in the financial services industry while maintaining discretion and attention to detail. Highest-signal resume keywords Executive Support Experience Project Management Skills Advanced Microsoft PowerPoint Proficiency Client-Service Orientation Financial Services Industry Knowledge ATS Optimization Keywords Hard Skills Project Management Calendar Management Travel Coordination PowerPoint Presentation Preparation Document Editing Report Production Excel Proficiency Logistics Coordination Compliance Management Agenda Coordination Soft Skills Attention to Detail Time Management Adaptability Communication Skills Ownership and Accountability Industry Keywords Financial Services Investment Management Professional Environment Executive Communication Confidential Information Handling Tools & Technologies Concur Workday #J-18808-Ljbffr