Gaming Commission Executive Admin Assistant

Job Description

Job Description

Job Requisition Form

Department: Gaming Commission

Position to be filled: Executive Administrative Assistant

Required Qualifications/Essential Duties:

• High School Diploma or GED
• Three (3) years of increasingly responsible administrative experience, including experience supporting executive leadership, boards, commissions, or similar governing bodies.
• One (1) year of experience with basic financial and administrative support functions related to this position, including data entry, processing purchase or budget-related requests, and reconciling expense documentation.
• Must be Insurable by the company's insurance carrier and maintain throughout employment

• Must able to obtain a California Gaming License and maintain throughout employment

• Valid California Driver's License

• Coordinate and manage Gaming Commission meeting agendas.

• Maintain official records of Gaming Commission proceedings, resolutions, and supporting documentation.
• Provide administrative support for Commission-related committees, hearings, and special meetings, as assigned.
• Maintain and coordinate calendars for the Gaming Commissioners, including scheduling meetings, appointments, and regulatory obligations.
• Coordinate travel arrangements, including itineraries, lodging, transportation, and required documentation.
• Prepare reports, presentations, briefing materials, and correspondence for Commissioners and Gaming Commission activities.
• Track Commission-related expenses, process invoices, and assist with budget tracking and reconciliation activities.
• Reconcile Commission credit card statements and maintain supporting documentation for financial transactions.
• Assist with procurement processes, including purchase requests, supply orders, and vendor coordination.
• Maintain office supply inventory and ensure availability of materials necessary for Commission operations.
• Participate in training and demonstrate proficiency in meeting coordination, minute-taking, and administrative support functions within an established timeframe.
• Utilize standard business software and systems, including Microsoft Office and applicable project or records management tools.
• Maintain strong organizational, writing, editing, proofreading, and document formatting skills.
• Conduct work in a service-oriented, professional, and respectful manner with all individuals.
• Maintain effective working relationships with Commissioners, Tribal leadership, employees, vendors, regulators, and community members
• Maintain strict confidentiality of all Gaming Commission business, regulatory matters, and sensitive information.
• Exercise sound judgment, discretion, and professionalism in handling confidential and sensitive situations.
• Manage multiple priorities, deadlines, and competing requests in a fast-paced environment.
• Uphold ethical standards and professional conduct in all interactions and responsibilities.

Reports To: Gaming Commission

Starting Rate of Pay: $32.00 (Non-Exempt)

Approximate Hours: 40+ hrs per wk

The Santa Rosa Rancheria Tachi-Yokut Tribe shall extend employment preference across all employment opportunities for qualified Native Americans in accordance with and subject to applicable law, including Title VI of the Federal Civil Rights Act, which recognizes Native American employment preference.