LEGAL SECRETARY Contracts and Leasing

Benefits:

Competitive salary

Paid time off

We are seeking an experienced Legal Secretary with 5 to 10 years of relevant experience to support our legal and asset management operations across a mixed portfolio of commercial and residential assets. This role requires a highly organized professional who is detail driven, confident managing leasing documentation, and capable of handling both legal and administrative responsibilities in a fast-paced environment.

Key Responsibilities

Leasing and Contracts

Draft, revise, and format commercial leases, residential tenancy agreements, amendments, renewals, notices, and related correspondence

Assist in the preparation and review of service contracts, vendor agreements, and other legal documentation

Track and monitor critical dates including lease expiries, renewals, rent escalations, and notice deadlines

Coordinate execution of agreements and maintain proper documentation records

Prepare summaries and abstracts of lease terms

Liaise with tenants, brokers, external counsel, and internal stakeholders

File and Document Management

Maintain organized electronic and physical lease and contract files

Manage document control and version tracking

Assist with due diligence materials for acquisitions, financings, or refinancing

Prepare closing binders and maintain contract databases

Administrative Support

Manage calendars, schedule meetings, and coordinate transaction timelines

Prepare correspondence, reports, and internal memoranda

Support general office administration related to leasing and legal matters

Assist with invoice tracking for legal and professional services

Provide back up administrative support to senior management when required

Qualifications

5 to 10 years of experience as a Legal Secretary or Legal Assistant, with direct experience in commercial and residential leasing

Strong background in construction contracting

Strong understanding of lease structures, contract terminology, and documentation procedures

Advanced proficiency in Microsoft Word and Excel

Experience with document management systems

Excellent organizational skills and attention to detail

Ability to manage multiple files and deadlines simultaneously

Strong written and verbal communication skills

Discretion and professionalism in handling confidential information

Preferred Experience

Experience working with commercial retail, office, or multi residential properties

Familiarity with lease tracking and abstraction systems

Experience supporting in house legal or ownership teams

Compensation

Compensation will be commensurate with experience and qualifications.