Office Administrator

Office Administrator/Receptionist We are seeking a polished, reliable, and professional office administrator/receptionist to be the first point of contact for our law firm. The ideal candidate will have excellent communication skills, a strong customer service mindset, and the ability to multitask in a fast‑paced legal environment. This role is vital in ensuring a welcoming atmosphere for clients while supporting the firm's administrative operations. Key Responsibilities Phone System Management: Answer, screen, and direct phone calls promptly and accurately. Mail Management: Handle incoming and outgoing mail. Client Management: Return phone calls as directed by attorneys and legal staff. Schedule client appointments and attorney meetings. Administrative Tasks: Greet clients, visitors, and vendors in a professional and courteous manner. Assist attorneys and legal staff with administrative tasks as needed. Manage office supplies inventory and place orders when necessary. Confidentiality: Handling sensitive and confidential information with care, following strict protocols to maintain client privacy and data security. Data Entry: Perform data entry, scanning, and filing of client records and legal documents. Qualifications Education: High school diploma or equivalent required. Experience: Previous experience as an office administrator/receptionist, particularly in a legal setting, is preferred but not required. Technical Skills: Proficiency in using office software (e.g., Microsoft Office). Experience with legal records software is a plus. Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with attorneys, staff and clients. Bilingual is a plus. Time Management: Ability to prioritize tasks and manage time effectively in a fast‑paced legal environment. Confidentiality: Demonstrated ability to handle confidential and sensitive information with discretion and integrity. Hourly Pay Range $18–30/hr Job Type Full‑time; In Office Benefits Medical, Dental, and Vision Insurance 403(b) Retirement Plan Paid Time Off and Paid Holidays #J-18808-Ljbffr