Operations Assistant

Overview Compensation: $23-$25/hour Depending On Experience About Us: We are a fast-growing food and beverage manufacturing company specializing in healthy juices and food products. Our factory is a dynamic environment where efficiency, quality, and teamwork are at the core of everything we do. We are seeking a highly organized, bilingual (Spanish & English) Assistant to support our Head of Operations in managing day-to-day activities and driving operational effectiveness. Position Summary: The Assistant will play a key support role in helping the Head of Operations stay organized, responsive, and focused on high-priority tasks. This individual will coordinate schedules, assist with communication, track food safety and documentation, and help ensure smooth day-to-day operations in a fast-paced factory environment. Key Responsibilities Calendar & Workflow Coordination: Manage operation manager’s appointments and daily schedule; help structure and prioritize their day across production oversight, meetings, documentation reviews, and audits; schedule weekly facility walkthroughs; attend and take detailed notes on action items. Administrative & Operations Support: Maintain and organize digital and physical files (including safety, training, and compliance records); deliver and collect invoices for auditing; assist with document management and follow-up on corrective actions and compliance reports. Remind the manager to review pricing updates; Oversee labor allocation and production efficiency; Monitor documentation, food safety logs, and process control. Food Safety & Compliance: Help follow up on HACCP logs, food safety documentation, and daily production records; support coordination with QA and other departments to ensure food safety standards are met; keep training files and safety records current, complete, and organized. Employee Interaction & Communication Filtering: Act as a first point of contact for employees seeking time with the manager; screen and filter requests, redirecting to other supervisors or departments when appropriate; ensure smooth internal communication and minimize avoidable escalations. Engagement & Recognition: Help organize and promote the Employee of the Month program (nominations, selection, announcements); assist with initiatives that improve employee morale and factory communication. Requirements Bilingual – Fluent in both English and Spanish (written and verbal). Prior experience in an administrative, operations, or support role (experience in food manufacturing or factory setting strongly preferred). Excellent time management and organizational skills. Strong interpersonal communication abilities and a proactive mindset. Able to maintain confidentiality and handle sensitive matters professionally. Familiarity with food safety processes, HACCP systems, or production records is a plus. Proficient with calendars, spreadsheets, file management tools, and note-taking apps. What We Offer Competitive pay based on experience. Hands-on experience in operations and food production management. Opportunities for growth into operations, compliance, or administrative leadership roles. A positive, team-oriented factory environment focused on continuous improvement. Complimentary shift meals + 50% at Kreation locations off on days off. Health benefits available for full-time employees. Paid birthday’s off. #J-18808-Ljbffr