Business Operations Coordinator - Finance

The Business Operations Coordinator works directly with the Accounting Manager on a variety of projects and initiatives. Strength in organizational development, strategic planning and leadership is essential to the position. This role involves highly responsible administrative and professional work in planning, organizing, and directing the operations of the Finance business systems such as the ERP and related systems. The position assists in planning and organizing the operations of the Finance department, coordinates departmental projects and workplans while collaboratively defining a clear path to continually move the department forward. It acts as a technical advisor to the Accounting Manager and other municipal officials on matters related to these programs and systems. The position is responsible for making policy recommendations, supervising professional and technical staff as needed, and exercising wide latitude for independent judgment and action within policy limits. Work is reviewed by the Accounting Manager through briefings, reports, and achievements of desired results. Accountability Expectations Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority. Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback. Act as an ambassador by understanding and fostering the organization’s mission and vision. Exhibit pride in self, the department, the city, and the community; conduct oneself in a professional manner. Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior. Address difficult or contentious issues in a constructive manner. Support or promote change; demonstrate flexibility, and take calculated risks when appropriate. Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization. Work to continuously improve the efficiency and effectiveness of the service or product being delivered. Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives. Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences. General Competencies Establish effective interpersonal relationships through honest, open communication and follow-through on commitments. Recognize personal strengths and weaknesses, and target areas for personal self-development. Demonstrate initiative in performing job tasks. Exhibit problem‑solving skills leading to sound judgment and quality decisions. Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently. Communicate effectively with individuals and groups using clear and concise verbal and written communications. Demonstrate accountability for work, and take ownership in job performance. Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product. Job Specific Competencies Maintain a strong organizational and team orientation and perspective. Demonstrate strong leadership and management skills. Recognize opportunities for organizational improvement. Motivate and challenge others amid change initiatives. Research and analyze a wide variety of complex financial systems and related internal controls. Oversee design and implementation of systems, models, and procedures that are efficient, accurate, and reliable. Understand complex accounting principles and procedures and draw conclusions from data in accounting ledgers. Work collaboratively with department divisions to develop achievable workplans that focus on efficiency. Establish and maintain effective working relationships with other employees, city officials, and the public. Express ideas concisely and clearly, orally and in writing, to technical and non‑technical audiences. Provide clear and concise communication to department employees regarding the operations of the department. Transform conceptual assignments into finished products that meet desired objectives. Meet deadlines while effectively handling multiple tasks. Work independently. Act in a professional manner at all times and maintain proper confidentiality as required. Leadership Competencies Foster a participatory organizational climate that is open, positive, reinforcing, and supportive. Encourage employees to be accountable for their work and take ownership. Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals, even when the decision may be unpopular. Demonstrate collaboration and conflict resolution skills with other departments and employees. Essential Job Functions, Duties, Responsibilities, and Tasks Divisional and Departmental Leadership Plans, organizes, and coordinates efforts of professional, technical, and clerical staff at the direction of the Accounting Manager, including but not limited to financial systems and related internal controls. Ensures adherence to established guidelines, policies, procedures, and standards. Keeps the Accounting Manager informed about the status of active issues that may arise regarding conflict and other pertinent issues. Makes recommendations to the Accounting Manager regarding selection, hiring, training, evaluating, and disciplining assigned employees. Develops, recommends, evaluates, and implements various departmental or city‑wide policies, procedures, programs, and services. Leads section and participates in departmental management team functions. Provides guidance regarding the direction and priorities of the department as a whole. Evaluates information technology uses and needs to determine effectiveness and efficiencies. Oversight of coordination and collaboration of entity‑wide projects with financial implications. Coordinates the preparation of the annual department budget. Administers and analyzes the financial impact of a variety of agreements, while ensuring compliance with contractual provisions. Represents the Finance Department and gives presentations in city council meetings, board meetings, and other public meetings. Serves as the finance department liaison on a variety of interdepartmental committees. Represents the city at professional and public organizations such as the Colorado Government Finance Officers Association. Interprets and administers the Westminster municipal code and complex state statutes. Maintains regular and punctual attendance. Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the city’s discretion. Education, Experience, Skills, Formal Training, Licenses, and Certifications Required Qualifications Bachelor’s degree in accounting, finance, or a closely related field. Preferred Qualifications Administrative or management experience in a local government or state government accounting environment. Experience with Oracle Enterprise One (formerly JD Edwards One World) accounting software. Any equivalent combination of education, training, and experience that would provide the required knowledge and skills may be considered. Physical Requirements Work is sedentary in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multi‑level facility to retrieve information; frequent standing, sometimes for extended periods. Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies. Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment. Frequent lifting, carrying, and pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing and/or pulling up to 25 pounds with dollies and carts. Working Conditions Work is constantly performed indoors, primarily sedentary office work. It requires the ability to retrieve information from various locations in the office when needed, frequent exposure to distractions and interruptions created in a multi‑purpose work environment, and pressure to meet deadlines. Duties may be performed with minimal clerical support, including occasional evening or weekend meetings. Flexible work hours may be available. The position requires a great deal of communication with city employees, the public, and outside agencies. Required Materials and Equipment The position operates personal computers, keyboards, printers, telephones, fax machines, ten‑key adding machines, and other standard office equipment. Must be able to utilize electronic connections to off‑site locations. Pre‑Employment Requirements Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification. Drug screen. Must be legally entitled to work in the United States. #J-18808-Ljbffr