Facilities Coordinator

Job Description

Job Description

We are looking for a detail-oriented Facilities Coordinator to support daily site operations in Austin, Texas while serving as a welcoming first point of contact for guests and visitors. This Long-term Contract position blends front-desk support with facilities coordination, including event setup and breakdown, vendor follow-up, and general administrative assistance. The ideal candidate is organized, service-oriented, and comfortable handling physical tasks such as lifting materials up to 30 pounds, including placing items overhead.

Responsibilities:
• Welcome visitors, provide a welcoming reception experience, and guide guests to meeting rooms or designated spaces.
• Coordinate room setups and post-event breakdowns to ensure spaces are prepared, restored, and ready for ongoing use.
• Arrange and monitor routine facility services, including maintenance, cleaning, landscaping, plumbing, and security support.
• Work with outside vendors and contractors, helping confirm service quality and alignment with agreed expectations.
• Maintain organized records for service activity, compliance documentation, supply orders, and facility-related contracts.
• Assist with scheduling, purchasing, and basic budget tracking to support smooth day-to-day facilities operations.
• Support workplace safety efforts by following site standards, helping with compliance practices, and contributing to emergency readiness activities.
• Help manage office space changes, internal seating or room adjustments, and coordination of support services such as catering, parking, and cleaning.
• Track inventory for facility and office supplies, replenish essential items, and handle materials that require lifting or overhead placement within safety guidelines.

• High school diploma required; additional education in business, facilities management, or a related field is preferred.

• Strong customer service and communication skills with the ability to interact professionally with guests, staff, and service providers.

• Demonstrated ability to manage multiple priorities, stay organized, and keep schedules and tasks moving efficiently.

• Working knowledge of facility operations, including exposure to maintenance, vendor coordination, and office support functions.

• Proficiency with Microsoft Office applications and comfort using systems or software to manage records, scheduling, and supplies.