Staff Assistant/Front Desk Receptionist, Graduate School (30 hours per week)

Staff Assistant/Front Desk Receptionist, Graduate School (30 hours per week) Duke University What You’ll Do Serve as a Welcoming Point of Contact Greet and assist in-person and virtual visitors; determine and route inquiries to appropriate offices or partners. Maintain a strong working knowledge of Graduate School functions and operations to ensure accurate and effective support. Provide Administrative and Calendar Support Support the Dean’s Office by scheduling appointments, conferences, seminars, speaking engagements, and events. Manage calendars, coordinate logistics, and provide general administrative assistance for leadership needs. Prepare reports for the Dean’s Office, including gathering data, creating charts, summarizing findings, and drafting narrative descriptions. Manage Facilities and Operational Needs Serve as the Graduate School’s facilities manager; submit and monitor work orders and collaborate with Facilities Management, Environmental Services, and outside vendors. Ensure facilities issues are addressed promptly, accurately, and with attention to quality and safety. Support Office Operations Maintain inventory of office and kitchen supplies. Receive, sort, and distribute daily mail and deliveries. Compose correspondence requiring interpretation of departmental policies and procedures. Independently determine which items require the supervisor’s review. Advance Special Projects Partner with the Dean’s Office and other Graduate School divisions on ad‑hoc and project‑based assignments as directed by the supervisor. Supervisory Responsibilities None. Education Two years of post‑secondary education or a related business field providing broad administrative knowledge. Experience & Skills Four years of related administrative assistant experience supporting complex office functions including communications, office management, and budgetary or accounting processes. Demonstrated commitment to equity, inclusion, and creating a welcoming environment. OR any equivalent combination of relevant education and experience. Pay Range and Benefits Anticipated Pay Range: USD $19.80 to $30.63 per hour. Duke provides comprehensive medical and dental care programs, generous retirement benefits, and a wide array of family‑friendly and cultural programs to eligible team members. Learn more at Equal Opportunity Employer Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sexual orientation, or military status. Essential Physical Job Functions Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: View email address on click.appcast.io; phone: View phone number on click.appcast.io). #J-18808-Ljbffr