Surplus Property Warehouse Manager, Business Services

Salary: $25.11 Hourly
Location : Missoula Mountain Campus
Job Type: Hourly Staff Full-time
Job Number: 202400686
Department: Business Activities, University of Montana
Opening Date: 05/15/2026
FLSA: Determined by Position


Description
Business Services invites applications for a Surplus Property Warehouse Manager to oversee the organization, processing, reuse, recycling, sale, marketing, and transfer of surplus property for the University of Montana and select UM affiliates. This position focuses on UM's surplus property, generating revenue from property sales, responsible and ethical reuse/redistribution, and communicating with the campus and broader Missoula community about surplus inventory.

Examples of Duties and Responsibilities

• Provide guidance and assistance with the identification, selection, acquisition, disposal, and delivery of quality goods and services in a cost effective, efficient and ethical manner; determine fair market values of goods
• Keep and maintains a digital record of all disposal (all methods); Creating historical reports of disposal outlining volume, revenue, expense which are to be provided to Procurement Director
• Relay to procurement reusable items to reduce new product spending
• Create and maintain policies and procedures concerning surplus property for campuses
• Strictly adhere to university rules covering receipt and deposit of cash, checks, or credit card transactions, for surplus sales
• Prepare budget estimates, revenue and expense forecasts and submit to Procurement Director each year; maintaining monthly revenue reports
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
• Develop and maintain relationships with stakeholders and University vendors

Minimum Qualifications

• High School diploma and two (2) years of warehouse experience or an equivalent combination of education and experience
• Ability to lift at least 50lbs regularly as part of standard work activity and move easily up/down stairs and moderate inclines which requires mobility and physical demands. (Appropriate equipment will be provided to aid in the moving of large items)
• Forklift operator trained or the willingness to obtain this training upon hire
• The ability and willingness to travel to UM affiliate locations around the state in conjunction with inventory management
• Strong analytical skills, sound decision-making abilities, excellent attention to detail, strong organizational and prioritization skills
• Excellent verbal and written communications skills, and basic negotiation skills
• A strong customer service mindset
• Considerable knowledge of research methods, data gathering and data analysis
• Knowledge of basic budgeting principles
• Willingness to learn website development and management to support surplus advertising and market research
• Understanding of electronic procurement environment and of Microsoft Office programs

Preferred Qualifications

• A Bachelor's degree in Business, Finance, Information Technology, or related discipline or equivalent relevant experience

Additional Information
Position Number: 004760

Compensation Title: Purchasing Agent

Bargaining Unit: FOCUS-MFPE


Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Probationary Period: Six (6) months minimum


Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.


Screening of applications will begin after the closing date ; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

Letter of Interest - addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as "Dear Search Committee" or "Dear Hiring Manager" is acceptable.

Detailed Resume - listing education and describing work experience

Three (3) Professional References - names and contact information

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of "mission first, people always"; partner with place; and proudly tell the UM story.

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.
The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM's non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans' or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.


Testing: Individual hiring departments within the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Due to the September 19, 2025 Presidential Proclamation and related guidance from USCIS and the Department of State, the University may be limited in its ability to offer H-1B sponsorship. At this time, we are unable to sponsor new H-1B visas that require payment of the additional fee introduced by the Proclamation.
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