Accounting Assistant

Accounting Assistant

Jet Industries Inc. is a nationwide, family-owned contractor that has thrived in business since 1977 by fostering an entrepreneurial culture that has led to our diversified construction trades. This same culture has helped us create a cohesive work environment. Our company lives and breathes our core values of Integrity, Customer Service Excellence, Teamwork, Accountability, and Safety. Our start-to-finish services include heating, air conditioning, plumbing, electrical, engineering, fire protection, and maintenance. Our team completes every job with efficiency, safety, and organization in mind, ensuring the best possible results, every time. You can always count on us to minimize project waste, maintain an organized project schedule, and deliver a high-quality product.

Jet Industries is hiring an Accounting Assistant to support the day-to-day transactional workload across Accounts Payable, Accounts Receivable, and Payroll. This is a processing and support role: the Accounting Assistant prepares, enters, reconciles, and follows up on transactions.

Essential Duties and Responsibilities

Accounts Payable:

• Enter vendor invoices into the accounting system, coding them to the correct entity, job, and GL account.
• Perform a secondary double-check of check runs against approved invoices and purchase orders prior to signing and prepare signed checks for mailing.
• Reconcile vendor statements to open AP balances monthly; research and document discrepancies for Accounting Manager review.
• Follow up on outstanding credit card bill payments and vendor payment status.
• Prepare monthly credit card reconciliations, matching statement line items to receipts and coding to the correct GL account.

Accounts Receivable:

• Manage collections: monitor aging, contact customers on past-due balances, and log collection activity.
• Process AR transactions related to Service Titan, including invoicing and cash application support.
• Assist with account research and customer billing questions; escalate credit memos, write-offs, and account adjustments to the Accounting Manager for approval.

Payroll & Benefits Support:

• Prepare Certified Payroll Reports (CPRs) and other required payroll compliance reporting.
• Support 401(k) administration, including census data preparation, contribution file support, and enrollment paperwork; submit for Accounting Manager approval prior to funding or remittance.
• Assist with other recurring payroll reporting as assigned.

General:

• Maintain organized, audit-ready documentation for all AP, AR, and payroll support work.
• Support month-end close tasks assigned by the Accounting Manager.
• Other accounting support duties as assigned.

Minimum Qualifications and Experience

• 2+ years of experience in accounting or bookkeeping support (AP, AR, or payroll); experience spanning multiple functions preferred.
• Experience with Vista and ServiceTitan preferred.
• Experience with ADP or other payroll software preferred.
• Working knowledge of Excel is a plus.
• Construction Industry Experience is a plus.
• Familiarity with certified payroll reporting is a plus.
• Associate or bachelor's degree in accounting or a related field preferred.
• Strong attention to detail and comfort working within defined approval boundaries and controls.
• Ability to manage competing priorities across departments and meet recurring deadlines (check runs, payroll cycles, reporting due dates).
• Maintain confidentiality of business, customer, and personnel matters.
• Demonstrate accuracy, thoroughness, and attention to detail.
• Adapt to changes in the work environment.
• Maintain a positive and professional attitude.
• Basic Proficiency in English is required. Candidates must have a basic understanding of English for safety purposes and to communicate with colleagues, vendors, and contractors on-site effectively. The ability to follow instructions and engage with the team is essential for success in this role.

Jet Industries is an equal opportunity employer and enforces a zero-tolerance drug policy. We hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.

Work Schedule

• 8 hour shift

Benefits

• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) matching
• Referral program