Construction Coordinator/Project Accountant

Job Description

Job Description

We are looking for a detail-oriented Construction Coordinator/Project Accountant to support real estate and property development projects in Dallas, Texas. This role combines project coordination, document administration, and accounting support to help keep construction activities organized, compliant, and financially accurate. The ideal candidate is comfortable working across multiple priorities, partnering with project stakeholders, and maintaining orderly records throughout the project lifecycle.

Responsibilities:
• Draft, revise, and organize a wide range of project documents, including agreements, letters, contract-related materials, and formal correspondence.
• Partner closely with project team members to provide day-to-day administrative and accounting support across active construction assignments.
• Manage insurance documentation by tracking submissions and coordinating approvals with tenants, contractors, vendors, and other external parties.
• Receive and circulate lease documentation, ensuring records are updated and shared with the appropriate internal stakeholders.
• Process invoices, payment requests, tenant improvement reimbursements, and development-related fees with accuracy and timeliness.
• Coordinate rent commencement communication with property management and asset management teams to support lease administration.
• Maintain project files and department recordkeeping systems, including filing, reporting, database updates, and related administrative tracking.
• Support construction closeout activities by organizing final documentation and helping ensure required materials are completed and archived.
• Handle incoming and outgoing mail, scanning, copying, and delivery preparation while helping maintain an orderly departmental office environment.
• Provide occasional front desk coverage and assist with special assignments or other operational duties as needed.• Experience in project accounting or construction accounting within a real estate, property, or construction-related environment.
• Proficiency in Deltek and Deltek Vision, with the ability to use accounting and project systems effectively.
• Working knowledge of invoice processing, payment applications, fee tracking, and general project financial coordination.
• Strong document management and administrative skills, including filing, reporting, and database maintenance.
• Ability to coordinate with internal teams and external partners while managing multiple deadlines and shifting priorities.
• High attention to detail and accuracy when handling contracts, leases, financial records, and project correspondence.
• Strong written and verbal communication skills for interacting with project teams, property managers, and vendors.