Commercial Coordinator, United Kingdom Defence Procurement Office

Commercial Coordinator, United Kingdom Defence Procurement Office

Commercial Coordinator, United Kingdom Defence Procurement Office

1 week ago Be among the first 25 applicants

The British Government’s Embassy in Washington DC has an exciting opportunity for an enthusiastic and proactive person to join the United Kingdom Defence Procurement Office (UKDPO) as a Commercial Coordinator.

The UKDPO is a diverse team of commercial, trade, shipping & licensing officers specialising in acquisition of technology, equipment, data/information, and services from the USA.

The US Network offers a unique career enhancing opportunity and is committed to supporting its staff through a variety of benefits including generous leave, insurance packages and a highly competitive 401k programme. It also promotes a culture of flexibility which enables people to better maintain wellness through an excellent work/life balance approach that encompasses hybrid working, including working from home and flexible hours, where possible. In this role you would be working in a diverse international environment supporting UK diplomats, armed forces personnel and other country-based staff operating across the British Government’s network of Consulates and Government Offices in the United States. This network provides a platform for approximately 30 Government departments and agencies to conduct their work in the United States and is made up of over 900 staff with a rich and diverse background, skill sets, and experiences.

The candidate will be responsible for administration of the Commercial portfolio, primarily supporting procurement and management of contracts for goods and services required by UK personnel across North America (North American Footprint). The Commercial Coordinator will be relied on to provide accurate procurement advice to internal and external stakeholders in a professional manner.

The ideal candidate will be a pro-active team player and effective communicator with strong attention to detail. They should be able to work across multiple priorities with numerous diverse stakeholders to meet common goals efficiently.

Roles and responsibilities:

• Provision of advice and guidance to various stakeholders in accordance with Commercial policy.
• Active Contract Management; tracking progress and delivery, identification of issues and successes, finding resolutions and enforcing Contract terms and conditions.
• Lead review, clarification and negotiations of quotations for ad-hoc tasks and orders placed on existing contracts where pricing is already agreed.
• Attendance, participation and contribution to internal and external contract/programme reviews.
• Administrative support to the Commercial and wider team’s portfolio; including maintenance of the Oracle based commercial and financial systems (O11i), invoice processing, record keeping, electronic contract filling and planning.
• Support the Commercial Officer and Commercial Manager with procurement activities throughout the acquisition cycle; assisting with requirement setting, market research, creation of procurement strategies and tender documentation, review of proposals and negotiations.
• Lead on low value (less than $50k) procurements and negotiations within personnel delegation.
• Work alongside the Legal Attaché to record and process Patent Applications as they are received.
• Support to wider Defence Acquisition & Technology (DAT) team where required, including occasional cover support to the Minister Counsellor to assist with meeting arrangements and diary management, as well as some broader support activities to the team.

Essential qualifications, skills and experience

• Previous administrative experience, preferably in a commercial/procurement environment.
• Good oral, written and interpersonal communication skills
• Strong attention to detail
• Intermediate understanding of Microsoft Office packages (Word, PowerPoint, Excel etc.)
• Strong organisation skills with ability to prioritise tasks effectively.
• For security reasons, applicants for this position must be a national of one of the following countries: UK, US, Canada, Australia, New Zealand and have the right to work in the USA according to the criteria stated in the 'other benefits and conditions of employment' section below.

Desirable qualifications, skills and experience

• Previous experience working within an Embassy or for His Majesty’s Government
• Procurement and Contract Management experience
• Previous experience of using Oracle based data management systems

Required behaviours

Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together

Grade

Administrative Officer (AO)

Type of Position

Full-time, Permanent

Working hours per week

40

Location (City)

Washington

Type of Post

British Embassy

Number of vacancies

1

$25.79 gross hourly

Start Date

11 August 2025

Other benefits and conditions of employment

US State Department requirements, the UK Government in the US has restrictions on the type of visas our non-diplomatic staff may hold. If you are not a US Citizen or a US Permanent Resident, or the dependent of a diplomat (with an EAD card), you may not be eligible for employment with the UK government. We cannot accept student Visas (J1, F or M) nor other forms of work Visas (I, H, P). If you hold a work visa it is best to check on your eligibility to work for a foreign government before applying for a position.

You may refer to our website for additional information:

All selected candidates are subject to background checks and will require a security clearance prior to starting work.

The British Embassy and its US Network embraces hybrid working. Although this role requires regular office attendance, there is the option to work from home on occasions. We are an organization that also recognises the critical value of teamwork, and we embrace and endorse collaboration by ensuring that all staff attend the office flexibly yet regularly.

Please note: The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).

The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.

Additional information

Closing date of receiving applications is before 23:55 (Local Time) on 12th June

All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.

Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Internal candidates must inform their supervisor before they apply to a different position.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business and Administrative

• Industries

  International Affairs

Referrals increase your chances of interviewing at UK Ministry of Defence by 2x

Inferred from the description for this job

Medical insurance

401(k)

Paid paternity leave

Paid maternity leave

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