Administrative Assistant

Administrative Assistant The Administrative Assistant provides a high level of administrative support to a Director or High School Principal within the District, ensuring optimal efficiency and effectiveness within their respective area. Essential Functions The essential functions include, but are not limited to the following: Manage and maintain executive calendars, including scheduling appointments, meetings, and conferences. Assist in organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing relevant materials. Handle incoming and outgoing communications, including emails, phone calls, and written correspondence. Prepare and edit documents, reports, presentations, and other materials as needed. Conduct research, gather data, and compile information to support various projects or initiatives. Perform general clerical duties, such as photocopying, filing, and organizing documents. Coordinate and maintain office supplies and equipment inventory, ordering supplies as needed. Provide support in organizing company events and special projects. Liaise with internal teams and external stakeholders to ensure effective communication and collaboration. Maintain a high level of confidentiality and discretion while handling sensitive information. Support department financial objectives, monitors budget, invoices and bills, issues purchase orders, manages inventory, coordinates with vendors and contractors, publish reports, ensures good recordkeeping to support departmental accountability and fiscal responsibility. Competencies Communication, Decision Making, Planning and Organizing, Relationships, Resilience, Customer Focus, Teamwork, Flexibility and Adaptability, Organizational Savvy, Critical Thinking Qualifications Experience - 3 years of administrative support experience - Experience supporting a senior leader Education - High School Diploma/GED - Associates degree in Business Administration, or similar Licenses/Certifications - Clerical Certification Additional Skills/Notes - ConfidentialityExcellent computer skillsProficient with Microsoft Office Suite, Google Docs/Drive, SmartSheets, etc.Proficient in typing, spelling, grammar, and compositionAbility to communicate effectively and professionally with staff and the publicAbility to support a positive and caring culture of diversity, equity, inclusion and belongingHigh degree of patience and tolerance for flexibility in daily schedule - Bilingual in Spanish Supplemental Information Job Title: Administrative Assistant - FLSA Classification: Non- Exempt Job Code: - EEO-1 Classification: - Job Grade: Reports To: Director of Department/High School Principal - Supervises: N/A - Terms of Employment: Full-Time The School District of Lancaster provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex/gender, national origin, disability, genetic information, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, and compensation. The data you provide on this form will be kept confidential and used solely for analytical and reporting requirement purposes. Benefits The School District of Lancaster offers a complete benefits package to full-time employees which may include health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, personal time, and sick leave. Part-time employees are eligible for benefits based on hours worked. School District of Lancaster