Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support daily financial operations and help maintain accurate records for the organization in Prospect, Kentucky. This role is ideal for someone who is highly organized, comfortable working with billing and core accounting activities, and able to manage details with precision. The position offers the opportunity to contribute to reliable reporting, efficient payment processing, and strong overall financial controls in a fast-moving environment.

Responsibilities:
• Prepare journal entries, review account activity, and reconcile balance sheet accounts to support accurate month-end reporting.
• Oversee invoicing, billing, and payment workflows by processing transactions, tracking outstanding items, and maintaining complete documentation.
• Handle accounts payable and accounts receivable tasks to promote timely disbursements and consistent collection efforts.
• Use QuickBooks to record financial activity, perform reconciliations, and verify that accounting data remains current and accurate.
• Investigate discrepancies in financial records and resolve issues through careful analysis and follow-up with relevant teams.
• Support audit readiness and compliance efforts by organizing records and assisting with requests related to financial documentation.
• Enter accounting information with a high degree of accuracy while managing routine clerical and bookkeeping responsibilities.
• Partner with internal departments to clarify billing details, answer accounting-related questions, and improve day-to-day financial coordination.• Experience supporting accounting operations such as accounts payable, accounts receivable, billing, or invoice processing.
• Working knowledge of core accounting practices, including journal entries, debits and credits, reconciliations, and double-entry bookkeeping.
• Proficiency with QuickBooks and confidence using accounting software to manage transactions and account records.
• Strong data entry skills with careful attention to accuracy and efficiency, including solid numeric and 10-key ability.
• Ability to analyze account activity, identify inconsistencies, and apply sound mathematical reasoning to financial information.
• Clear communication skills and the ability to collaborate effectively with colleagues across departments.
• High level of organization, dependability, and attention to detail when handling confidential financial data.