Office Manager

Office Manager

Emily Gray Junior High School is seeking an Office Manager. This person manages and supervises the flow of information between the principal, assistant principal, faculty, staff, district office and community ensuring a smooth operation of a school. This job is open to internal and external candidates. This is a full-time, benefit eligible position.

Example of Duties:

• Composes or transcribes from rough draft, correspondence, bulletins, memorandums and other material.
• Greets public to school, determines nature of business and directs visitors to destination.
• Maintain and organize filing systems.
• May participate in the evaluation and selection of some office equipment.
• Combines, tabulates and verifies routine statistical data.
• Creates and produces school newspaper and various forms.
• Maintains personnel folders, purchase requisitions and other inventory records.
• Maintain and prepare payroll records, submit absence reports and data on substitutes.
• Maintain calendar of school events.
• Read and sort incoming mail.
• May pick up and deliver materials.
• Attends meeting and takes minutes as required.
• Answers telephone, assists personnel and students in course of dispensing information and materials.
• Order and organize supplies, makes a report to Business Office.
• Takes inventory of all supplies at the end of the year, makes a report to Business Office.
• Balances bank statements each month and ensures that the Student Activity accounts and bank statement balance.
• May be required to find teacher/aide substitutes.
• May perform other related duties as assigned.

Knowledge, Skills and Abilities:

• Ability to maintain confidentiality.
• Knowledge of office management principles and practices.
• Knowledge of standard practices in area of assignment.
• Knowledge of supervisory principles, practices and techniques.
• Skill in the use of personal computer/software.
• Ability to write reports and business letters.
• Ability to effectively present information and respond to questions from groups of parents, teachers, and general public.
• Ability to communicate effectively.

Minimum Qualifications:

• One or two years college (technical school) or three years of related experience, preferably in a school setting.
• Experience in word processing, spreadsheet and database software.
• Any equivalent combination of experience, training and/or education as approved by the district.
• Must pass a fingerprint clearance background check.

Pay starts at $18.00 per hour. The job description is intended to be generic in nature. It is intended to convey information essential to understanding the scope of the position. It is not intended to be an exhaustive list of skills, efforts, duties or responsibilities associated with the position.