Administrative Specialist

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Position Title:

Administrative Specialist

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Administrative Specialist

Position Summary:

Key Job Responsibilities:

* Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)

* Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems

* Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies

* Serves on committees and attends meetings, representing the interests of the unit or program

* Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

The Dean of Students Office at the University of Wisconsin-Platteville is seeking applicants for a position as Administrative Specialist. This position will provide administrative support and services and operational support to the Dean of Students, Associate Dean of Students, Coordinator for Student Case Management, and the Prevention & Education Coordinator. Strong applicants will possess excellent interpersonal skills, the ability to multitask, proficiency in the Microsoft Office Suite, and respect for and ability to maintain confidentiality.

This is a full-time position that is benefit and paid leave eligible. The wage for this role is commensurate with experience.

Responsibilities:

* Provide operational support and communication vital to maintaining the efficiency and effectiveness of the Dean of Students Office.

* Make the Dean of Students Office suite a welcoming and helpful place for students and others.

* Serve as a first point of contact for the Dean of Students Office, provide basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities.

* Collect, analyze, and prepare various communication materials from established sources utilizing technology mediums.

* Anticipate and provide documents/information/files needed by the Dean of Students Office staff, as requested.

* Send, receive, copy, and distribute communications to the appropriate entities according to established policies and procedures under general supervision.

* Provide administrative support and services to the Dean of Students Office staff.

* Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations.

* Arrange meetings, prepare materials, take notes for distribution, and maintain accurate records as requested.

* Provide assistance with budget management tasks within the Dean of Students Office as requested.

* Maintain established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.

* Other duties as assigned.

What You'll Need to Succeed:

* Proven experience in administrative support, customer service, or related field. Strong interpersonal skills and ability to remain calm and composed in high-stress or sensitive situations.

* Excellent verbal and written communication skills.

* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software systems quickly.

* Exceptional attention to detail, organizational skills, and ability to manage multiple priorities.

* Experience working in a higher education setting. Knowledge of student records management systems.

* Familiarity with Title IX, student conduct, or campus safety processes.

Why It's Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers 47 baccalaureate and 10 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Application Deadline:

Applications must be submitted through our online applicant portal by May 26, 2026.

Applications will be accepted until the position has been filled.

How to Apply:

The following documents are required for applicant consideration:

* Letter of application addressing all required qualifications

* A current resume

* Contact information (name, telephone number, and email address) for 3 professional references

For questions regarding this position, please contact:

Amber Monroe, View email address on click.appcast.io

Legal Notices and Important Information:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices.

The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at View phone number on click.appcast.io for a paper copy of the annual report.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. . 19.36(7).

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Required Postings:

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