Legal Billing Specialist

E-Billing SpecialistOur client is seeking an E-Billing Specialist who may be based in any of their law firm's offices. The salary range for this position is $75,000 – $85,000 annually, depending on experience. A minimum of two years e-billing experience is required.As the E-Billing Specialist, you will be responsible for assisting the e-Billing and Rates Manager and e-Billing team with all on-boarding and client electronic billing platform changes. In addition to supporting the internal administrative needs of the Billing and Collections teams, this position will also be responsible for coordinating e-Billing requirements for various partners, legal assistants, and clients. Requirements include communication of the e-Billing processes, services, and procedures to ensure accurate and timely entry into the firm's billing system, while maintaining a high-level of customer service.E-Billing TasksAssist the e-Billing Supervisor and e-Billing team with all electronic on-boarding needs to include, client matter setup and mapping and rate updates/maintenance in the various e-Billing platforms utilized by the firm clientsAssist e-Billing team with troubleshooting e-Billing-related issuesTransmit electronic billing ("e-Billing") via eBilling Hub and various e-Billing sitesResponsible for recording and maintaining accurate phase, task, and billing codesAssist with e-Billing preparation for more sophisticated e-bills and/or on-demand requirements as available (both manual & electronic)Have direct contact with billing partners to resolve e-Billing-related issuesReprint posted invoices and provide copies, as necessaryProduce ad hoc reports as requestedSubmit Appeals, Accruals and budgets via e-Billing sitesMaintaining and adding timekeepers to restricted lists in Time Entry softwareSend weekly reports to the Billing Team for un-submitted invoices and rejected invoices.Follow up with Billing Team to ensure submission of invoicesPrepare invoices for usage of various e-Billing sitesClient/Attorney RequirementsCoordinate special client billing requests with E-Billing SupervisorCoordinate approval and implementation of special rate arrangements in collaboration with the Pricing, Project Management team and the Billing Compliance teamsRespond in a timely manner to Client Accounting emails and help line callsAssist with preparing client and/or attorney analyses as neededResearch rejected and reduced invoices for resubmission to sites. Sending short paid invoices to A/R team for write offs.Maintain client/matter maintenance information in coordination with the Billing Compliance teamWork collaboratively with collection coordinators on accounts receivable issuesInteracts with Conflicts Department for new matter openings and record maintenance in coordination with the Billing Compliance teamRequirementsA minimum of 3-5 years' experience working in a professional services environment, law firm billing experience preferredExperience with financial/billing software packages and Finance/Accounting organizational operations. 3E system experience preferredExperience with electronic billing transmission on a variety of e-Billing platforms, eBillingHub/BillBlast experience preferredAbility to adhere and apply billing/ebilling department policies and proceduresAbility to communicate with all levels of the firm professionally and tactfullyAbility to provide a high level of customer service in a fast paced environmentAbility to handle a high-volume of tasks maintaining attention to detail and prioritizing as necessaryProficiency in MS Office; strong knowledge of Excel requiredSalary Description $75-$85K (plus bonus and full benefits)