Accounting Administrative Assistant

A Washington DC based commercial real estate company is seeking an experienced Accounting Administrative Assistant to join our team. The ideal candidate will have at least 3 years of experience working in a professional services environment in a project supporting role. Proficiency with Microsoft Excel, Microsoft Project, Power Point required.

Status: In-office

Salary: $65,000.00-$90,000.00 DOE

**LOCAL CANDIDATES ONLY**

Duties and Responsibilities:

Invoicing / Accounts Receivable

• Prepare monthly client invoices based on information provided by project billing system
• Include client reimbursable expenses and related backup documentation
• Communicate with project management staff for distribution, approval and submission of client billing.
• Collection and application of client payments
• Monitoring of accounts receivable aging and follow-up on any delinquency

Accounts Payable

• Review and posting of company accounts payable
• Supporting documentation and approvals
• Monthly check runs
• Company credit card accounting and payment
• Company vendor payments
• Office vendor payments
• Payroll Processing

Project and Company Budgets

• Data entry of project invoices in project budgets
• Assist with cash flow of project budgets
• Maintain the company budget
• Data entry of company revenue and expenses
• Assist with annual company budget projections

Employee Expense Reimbursement

• Reimbursement of employee expenses
• Electronic tracking of expense backup for client reimbursement through invoicing process

Audit Support

• Assist our third-party CPA in preparation and support of annual financial audit, tax filings
• Reconciliation of accounts

Administrative Duties

• Maintain office supplies
• Landlord liaison
• Assistance with contracts
• Assistance with proposals
• Marketing materials support
• Office vendor coordination
• Assist with AV coordination for meetings
• Assist with meeting set ups and greeting clients and consultants.
• Project Manager Support
• Certificate of Insurance maintenance
• Courier, FEDEX

Job Requirements:

• 3+ years of experience in professional services corporate accounting
• Bachelors degree
• Proficiency with QuickBooks Online and Excel
• Strong organizational and task management skills
• High attention to detail
• Excellent communication skills
• Ability to manage multiple tasks and meet scheduled deadlines
• Exceptional attention to culture, teamwork and an attitude of exceptional customer service

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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