RECORDS SPECIALIST

Records SpecialistThe Town of Culpeper Police Department is seeking qualified applications for a Records Specialist. The selected candidate will be placed at the level of Records Specialist I or Records Specialist II depending on experience, qualifications, and demonstrated capabilities. This position performs skilled clerical and technical work involving the coding, reporting, filing, research, and maintenance of police records within computerized records systems.Primary functions include:Entering, coding, reviewing, and maintaining police-related data and records in computerized systemsCoding complaint, arrest, offense, traffic, and other police reports and ensuring records are accurate and completeProcessing and collating citations for court and updating records following case dispositionsSending and receiving messages through the Virginia Criminal Information Network (VCIN) terminalConducting criminal history research and compiling and updating recordsMaintaining and updating the department's active warrant and wanted listsProcessing requests for police reports and information, including receiving and accounting for applicable feesProcessing accident reports and submitting required reports to the Department of Motor VehiclesProviding appropriate information and assistance to police agencies, insurance carriers, attorneys, and members of the publicAssisting with periodic and special reports and verifying statistical and other records for accuracy and completenessPerforming related duties as assignedSkills & Qualifications:General knowledge of modern record-keeping procedures and practicesGeneral knowledge of police forms, terminology, records, and department programs, policies, and proceduresAbility to perform a considerable volume of detailed record work with accuracy and attention to detailAbility to maintain organized files and operate standard office and data-entry equipmentAbility to type accurately and at a reasonable rate of speedAbility to follow written and oral instructions and maintain confidentiality of sensitive informationStrong communication and customer service skills, with the ability to interact professionally with law enforcement personnel, other agencies, and the publicAbility to establish and maintain effective working relationships with coworkers and other stakeholdersEducation & Experience: Records Specialist I: Any combination of education and experience equivalent to graduation from high school. Possession of VCIN certification is required, or ability to obtain within 30 days. This is an entry-level position requiring a commitment to continuous learning and professional development.Records Specialist II: Requires a minimum of two years of experience as a Records Specialist I and demonstrated ability to perform all duties of the Records Specialist I. Candidates must demonstrate highly developed knowledge, skills, and abilities in police records and reporting, including accuracy and timeliness in VCIN/NCIC entries and audits.Advancement to Records Specialist II: In addition to the experience requirements, advancement to Records Specialist II requires demonstrated proficiency in police records and reporting; knowledge of The Library of Virginia destruction schedules and processes related to criminal records; knowledge and ability to process Subpoena Duces Tecum requests and extensive FOIA requests; completion of a leadership development training course; and active participation in a civic outreach and/or volunteer program serving the community.Application and position profile are available at Open until filled. Initial review of applications will be completed on August 24, 2026.The Town of Culpeper is an Equal Opportunity Employer.