HR Intern

POSITION TITLE : HR Intern

LOCATION : Louisville, KY

STATUS : Part-Time, Hourly, Non-Exempt

PROGRAM : Human Resources

REPORTS TO : HR Director

INTRODUCTION :
Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA! We offer a comprehensive benefits package to employees who meet eligibility requirements.

BENEFITS :
Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:

Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans

Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp & Public Service Loan Forgiveness)
* All company paid benefits and paid time off effective day one

Work Culture
Commitment Committee
Justice Committee
Integrity Committee
Compassion Committee
Retention Committee

JOB SUMMARY AND QUALIFICATIONS :

The Human Resources Intern provides administrative and operational support to the Human Resources department with a strong emphasis on the onboarding process and creating a positive new hire experience. The intern assists with new hire documentation, orientation preparation, HR systems, personnel records, compliance activities, recruitment support, and special projects while gaining practical experience in Human Resources within a nonprofit environment.

• Currently pursuing an Associate's or Bachelor's degree in Human Resources, Business Administration, Psychology, Organizational Leadership, or a related field.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.
• Detail-oriented with the ability to prioritize multiple tasks. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to learn Human Resources Information Systems (HRIS).

RESPONSIBILITES:

Onboarding

• Coordinate pre-employment onboarding activities for new hires.
• Send electronic onboarding invitations and monitor completion.
• Review onboarding paperwork for accuracy and completeness.
• Assist with I-9 verification and employment eligibility documentation.
• Collect required employment documents including tax forms, direct deposit information, licenses, certifications, and identification.
• Coordinate background checks, drug screenings, and other preemployment requirements.
• Schedule and prepare materials for New Hire Orientation.
• Create and maintain compliant electronic personnel files.
• Communicate onboarding progress with hiring managers.
• Welcome new employees and assist with creating a positive first-day experience.

Human Resources Administration

• Maintain confidential employee records.
• Enter and update employee information in the HRIS.
• Scan, file, and organize personnel documentation.
• Assist with employment verification requests.
• Prepare HR letters, forms, and reports.
• Support HR compliance activities and internal audits.
• Respond to routine employee questions and direct inquiries appropriately.

Recruitment Support

• Assist with scheduling interviews. Coordinate candidate communications. Maintain applicant tracking records.
• Assist with job fairs and recruiting events. Support employment branding initiatives.

HR Projects

• Assist with employee engagement initiatives. Support training and development activities.
• Research HR best practices.
• Participate in process improvement projects.
• Perform other duties as assigned.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.