Administrative Assistant

Job Description

Job Description

JOB-20761

Duties Description

The New York State Department of Health, Office of Aging and Long-Term Care (OALTC) is seeking to fill (1) administrative assistant position to support the Center for Aging & Long-Term Care Policy and Finance Initiatives.

The administrative assistant will provide office and administrative support to the Center and will work closely with the Director and Deputy Director of the Center.

Responsibilities include:

... managing staff calendars on a day-to-day basis,

... providing administrative support to format and prepare reports and presentation materials,

... establishing and maintaining electronic and hard copy files, logs, and tracking systems,

... arranging travel arrangements and preparing related paperwork,

... scheduling in-person and virtual meetings and conference calls,

... compiling, prioritizing and distributing mail,

... maintaining inventory of and ordering supplies as needed,

... answering and routing phone calls to appropriate parties,

... other assignments and projects as assigned

Minimum qualifications:

... a high school diploma (or equivalent),

... two-year minimum experience working in a professional office setting,

... proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom

... experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs

... the ability to enter data into, and extract data from, electronic databases,

... the ability to work independently and on a team with different personalities,

... the ability to handle multiple, shifting priorities,

... good organizational skills, including an ability to organize information into reports

... ability to prioritize multiple assignments

... strong written and verbal communication skills

Preferred qualifications:

... previous experience working for the New York State Department of Health

Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.

Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.

We are dedicated to recruiting candidates who consistently exceed our customers’ expectations.

We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.

Company Description

Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.\r\n\r\nWe provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.