Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to provide senior-level administrative support within a fast-paced environment. This long-term contract position will partner with executive leaders across multiple business areas, helping keep schedules, travel, communications, and team coordination running smoothly. The ideal candidate brings strong judgment, exceptional organization, and the ability to manage shifting priorities with discretion.

Responsibilities:

• Support senior leaders across creative, design, production, business development, and brand strategy functions by managing day-to-day administrative needs.

• Oversee complex calendars, arrange meetings across stakeholders and time zones, and resolve scheduling conflicts with careful prioritization.

• Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries that align with executive schedules.

• Coordinate logistics for major industry events and leadership gatherings, including scheduling, travel support, and on-site assistance when needed.

• Create, edit, and format presentations, reports, and executive correspondence with accuracy and a high standard of quality.

• Submit and reconcile expense reports promptly while ensuring compliance with company guidelines.

• Facilitate recurring leadership and department meetings by managing agendas, scheduling, and related logistics.

• Collaborate with project managers and cross-functional partners to keep priorities aligned and workflows coordinated.

• Assist with onboarding activities by arranging orientation support, adding new team members to meetings and collaboration platforms, and handling related administrative tasks.

• Use AI-enabled tools and other emerging technologies to improve efficiency, streamline workflows, and enhance executive support operations

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• At least 5 years of experience in an Executive Assistant or comparable administrative support role.
• Demonstrated success supporting multiple executives while managing competing priorities and deadlines.
• Strong background in calendar management, executive meeting coordination, and domestic and international travel planning.
• Excellent written and verbal communication skills, paired with strong attention to detail and sound judgment when handling confidential information.
• Proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, Word, and Teams.
• Ability to work on-site in Minneapolis, Minnesota on Tuesdays, Wednesdays, and Thursdays, with flexibility for additional in-office support as needed.
• Willingness to travel when required and ability to assist with physical meeting setup tasks as part of general office coordination.