Associate Contracts Officer (Multiple Openings)

Job Summary As a professional staff member of Northwestern Sponsored Research (SR), the Associate Contracts Officer is integrally involved in the review and analysis of contractual issues including the preparation, drafting, review, redlining, and negotiation of non-funded sponsored research contracts and related agreements that require advanced knowledge of University, sponsor, and Federal regulations and policy. The Associate Contracts Officer will manage a range of research agreements with federal, corporate and private industry, subcontracts, and associated agreements pertaining to nondisclosure, confidentiality, data use, and material transfer for all academic departments on Northwestern’s Chicago, Evanston, and Doha, Qatar campuses. Department: Office Sponsored Research Salary/Grade: EXS/8 Responsibilities Contract and Agreements Negotiation and Acceptance Draft various contracts and other legal documents related to confidentiality disclosure, data use (DUA) and material transfer (MTA), using standard templates when possible. Negotiate terms and conditions for material transfer and data use agreements, confidentiality agreements and other award instruments as assigned. In this capacity, Associate Contracts Officer assumes responsibility for differentiating between negotiable positions and absolute requirements. Accept contracts exercising appropriate delegated signatory authority. Conduct comprehensive analyses of provisions regarding intellectual property ownership and licensing, publication and confidentiality, liability, indemnification, warranty, export control, and choice of law, among others. Conduct negotiations to ensure an appropriate balance between the needs of the parties with those of the PI and the University. Clearly and concisely, convey University positions and the rationale for these positions while working to maintain good relations between the parties. Identify issues during research negotiations in which Northwestern’s position and/or goals diverge from the sponsoring entity, work with Contracts & Negotiations Managers and Directors, as appropriate, to favorably resolve those issues, and assist with alerting more senior management when resolution is not able to be reached in a timely manner or when there are issues that are broad-based or potentially applicable to or problematic in other situations. Solicit input from principal investigators and other central administrative offices, such as IRB, IACUC, Technology Transfer, Financial Operations, General Counsel, and Risk Management as appropriate. Advise principal investigators and their staff of unusual or problematic terms, coordinate plans of action and keep informed of negotiation process. Ensure that negotiated terms adhere to University, agency, and federally mandated requirements. Agency and Industry Liaison Maintain ongoing liaison with external counterparts to enhance ongoing research relationship. Work efficiently and transparently with departmental stakeholders and external parties to move agreements towards execution in a compliant and timely manner. Training, Professional Development, and Other Duties Support SR management team and other central and University units as requested on training programs and sponsored research materials on relevant topics such as working with sponsors and industry. Attend and assist in education and training meetings, specialized training seminars, and staff professional development and participate actively in staff meetings and departmental working groups. Utilize tools and information from national and regional research administration organizations, to continuously enhancing job knowledge and skills. Represent Sponsored Research and the University as part of working groups as requested. Miscellaneous Performs other duties as assigned. Minimum Qualifications Bachelor’s degree from an accredited institution. Experience negotiating contracts and agreements, preferably with government, industry, and non-profit entities. Transactional legal experience drafting and redlining contracts and agreements. Minimum Competencies Knowledge of generally accepted contracting and subcontracting principles, practices and issues (e.g., indemnification, intellectual property, publication), preferably related to institutions of higher education. Working knowledge of federal and international regulatory requirements and guidelines involving research. Knowledge of general management principles and practices, skill in dealing with others in work relationships involving mentoring, teamwork, conflict resolutions, and the ability to make difficult decisions. Business acumen, judgment and integrity to work with investigators and sponsors, while continuously advancing the best interests of the University. Excellent oral and written communication skills. Ability to work efficiently and effectively under deadline pressures. Ability to manage challenging situations. Ability to manage multiple projects. Strong service orientation. Preferred Qualifications Juris Doctor or related graduate from an accredited institution. Demonstrated experience with university contracting. Experience in regulatory and/or transactional work. Target hiring range for this position will be between $77,000 and $87,000 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre‑tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at to learn more. Work-Life and Wellness Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more. Professional Growth & Development Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. #J-18808-Ljbffr Northwestern University