Medical Office Manager

Job Description

Job Description

The Clinic Manager will be responsible for the day-to-day operations of Medford Children's Therapy clinic, making sure all areas of the clinic are running smoothly. Responsible for supervision of the Access Coordinators and Clinic Aide.

Hours: Full Time, 32 hours per week, Monday - Friday.

Location: 400 Crater Lake Ave., Medford, OR 97504.

Job Type: In Office position.

Pay: $24.45-$28.30 per hour, DOE.

Full Time Benefits Including:

• Medical, Dental & Vision coverage.
• Paid Vacation (up to 4 weeks).
• Paid Holidays (9).
• Paid Sick Time.
• FSA Account.
• Life Insurance.
• Matching retirement.
• Continuing educational assistance and Professional Development opportunities.
• Employee Assistance Program (EAP).

Duties/Responsibilities:

• Management of all office staff and schedules. Provide coverage for office staff as needed.
• Liaisons between Access Coordinators, therapists and management.
• Assist in devising strategies and plans for the clinical department according to company standards for excellent service and growth.
• Supervise office staff, providing constructive feedback, evaluate performance, and coach employees when necessary. Facilitate annual reviews.
• Provide office staff personnel with clinical training and opportunities for continuous development.
• Report payroll every 2 weeks. Approve timesheets and time off requests in Paycor.
• Work closely with Human Resources and Credentialing departments to perform Onboarding and Offboarding procedures, including required employee documentation, background checks and credentialing documentation.
• Participation in Safety Committee and ensure OSHA standards are met. Maintain BOLI Signage.
• Maintain all business licenses and documents.
• Monitor Therapists' licenses and CPR certifications.
• Manage and troubleshoot Wifi, VPN, and all office equipment.
• Complete safety checks on equipment and clinic.
• Oversee maintaining all areas of the building, inside and out, and assist with treatment area organization.
• Hire/Oversee cleaning company and maintenance personnel.
• Inventory (order all supplies when needed).
• Track all donations, provide tax receipts to donors.
• Attend various department meetings.
• Send records as requested and maintain all electronic files.
• Support Volunteer and Student programs.
• Local Marketing and Community Outreach.
• Maintain internal and external websites and materials.
• Daily oversight of referral tracking and scheduling.
• Collect and process donations and client payments.
• Oversee budget and manage deposits.
• Assist with billing, credentialing, and insurance tasks as needed.
• Other duties assigned as needed by Clinic Director.

Education and Qualifications:

• Microsoft Suite, Google Workspace.
• Minimum of 2-4 years of front Office management experience preferred.
• Strong written and verbal communication skills.
• Organization and the ability to multitask to a wide variety of tasks.
• Strong interpersonal skills to interact positively with all employees.
• Attention to detail and ability to meet deadlines.
• EHR (Ensora) experience is a plus.

To Apply:

Please include a cover letter. resume with subject line: Medford Clinic Mgr, to View email address on us.fitly.work.

Applicants only, no recruiters please.