Executive Assistant

Our client, a leading enterprise software and artificial intelligence company, is seeking a highly experienced Executive Assistant to support its CEO in a fast-paced, high-performance environment. The ideal candidate is proactive, exceptionally organized, and experienced supporting founder-level or C-suite executives with both strategic and day-to-day operations. This role requires someone who thrives under pressure, communicates exceptionally well, and is comfortable operating with a 24/7 mindset in support of a highly demanding executive.

** Please note this is a fully onsite, temp-to-perm role based in Redwood City, CA. Pay is up to $120/hr.**

Key Responsibilities:

• Provide high-level executive support to the CEO, including complex calendar management, travel coordination, meeting preparation, and inbox management
• Assist with drafting, proofreading, and editing communications on behalf of the executive
• Serve as a strategic gatekeeper and liaison between executive leadership, internal teams, external stakeholders, and the family office
• Support occasional personal assistant responsibilities and special projects as needed
• Anticipate needs proactively and operate with a strong sense of urgency in a high-demand environment
• Handle highly confidential information with professionalism and discretion
• Coordinate logistics, priorities, and scheduling across multiple competing demands
• Maintain responsiveness and flexibility outside of standard business hours when necessary

Qualifications:

• Significant experience supporting founders, CEOs, or senior-level executives in fast-paced, high-expectation environments
• Strong writing, proofreading, and verbal communication skills
• Ability to work effectively with a direct leadership style and maintain composure under pressure
• Exceptional organizational skills with strong attention to detail and follow-through
• Comfortable managing both executive assistant and occasional personal assistant responsibilities
• Ability to multitask, prioritize effectively, and adapt quickly to changing needs
• Professional presence with excellent judgment and discretion
• Prior experience interfacing with family offices is highly preferred

Please submit your resume for consideration!

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