Facility Operations Coordinator

Department

JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)

Job Summary

Department-Specific Responsibilities

• Under the direction of the Facility Operations Specialist, performs day-to-day facility-related activities and tasks meeting the needs of the Jacob School of Music.
• Performs physical labor, such as furniture setup and office moves and ensures approved furniture and items no longer needed are sent to surplus.
• Helps with snow removal or other labor intensive tasks as needed.
• Answers emails, Teams chats, schedules meetings, maintains bulletin boards and collaborates with other members of the facilities team.
• Coordinates and enters facilities service tickets into a system for routine maintenance or repairs. Follows up on service tickets working closely with IU Facilities Operations ensuring timely completion of work and providing building or room access to service personnel where appropriate.
• Assists with scheduled and ad hoc building inspections to identify items that need to be maintained, repaired, or deep cleaned, bringing items in disrepair or unsafe to management's attention.
• Maintains databases to assist in disseminating information quickly and accurately. i.e. Room Occupancy, Furniture Inventory, Semester Start Up Prep Work.
• Serves as backup for Keys and Lockers.
• Performs other duties as assigned.

General Responsibilities

• Coordinates building maintenance projects such as maintenance planning, security/access control, and emergency response. Coordinates fire and life safety, environmental safety procedures, and planning with university personnel and external agencies where required.
• Relays reported problems to the appropriate maintenance staff and may assist with periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs.
• Assists with preparing estimates for repairs in order for fiscal staff to ensure building maintenance falls within allocated budget with an emphasis on cost-containment.
• Participates in aspects of project development, budget, implementation, and completion.
• Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating complex matters as needed.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Some college

WORK EXPERIENCE

Required

• 2 years in facilities management, project management, business operations, or related field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable

Preferred

• Proficient with Microsoft Word, Excel, Teams, Outlook and AIM
• Demonstrates knowledge of and safe use of basic hand and power tools

Working Conditions / Demands

This role requires both sedentary work and the ability to move about, sometimes quickly, for long periods of time. It requires moving heavy objects, providing support for heavy objects, and performing strenuous labor under adverse field conditions. The ability to use tools, operate machinery, and to complete construction projects with precision and accuracy is required. The person in this role must be able to perform the essential tasks with or without an accommodation.

Must be able to move heavy objects, provide support for heavy objects, and perform strenuous labor under adverse field conditions

Must be able to move 50 pounds, ability to ascend and descend ladder and position oneself at lower levels etc.

The ability to use tools, operate machinery, and to complete construction projects with precision and accuracy is required

May be required to work outside of regular schedule in emergency situations

Additional Information

$19.00 per hour.

Work Location

Indiana University Bloomington Campus.

This is an in-person position

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Engineering, Trades and Facility

Job Family: Facility Management

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at View email address on jobs.institutedata.com or by visiting IUPD.

Contact Us

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