Administrative Assistant

Events & Administrative Coordinator

We are seeking an organized and professional Events & Administrative Coordinator to provide support with special events, donor communications, event data, and administrative projects. This role is ideal for someone who is highly proficient in Excel, enjoys coordinating events and logistics, and is comfortable interacting with donors, executives, VIP guests, and other key stakeholders.

Key Responsibilities:

• Coordinate donor and special events, including invitations, mailings, RSVPs, logistics, expense tracking, and day-of-event support.
• Maintain and manage guest lists, event information, and large amounts of data using Excel.
• Create and distribute event-related email communications and social media posts.
• Draft donor correspondence, solicitation letters, and meeting briefing materials.
• Assist with high-profile events, including VIP dinners, groundbreakings, cultivation events, and other special functions.
• Provide professional customer service and administrative support to donors, guests, executives, and internal teams.
• Assist with mail merges and other projects using Microsoft Word and Excel.
• Maintain accurate and organized records within internal databases and systems.

Qualifications:

• Strong Microsoft Excel skills, including pivot tables, lookups, sorting, cleaning large data lists, and managing spreadsheets.
• Experience with Microsoft Word mail merges.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, PowerPoint, and Teams.
• Excellent customer service and professional communication skills.
• Strong written communication and organizational skills.
• Ability to manage multiple projects, deadlines, and event details.
• Experience in events, administrative support, project coordination, nonprofit, or higher education environments is a plus.
• Bachelor's degree or equivalent professional experience preferred.
• Experience with donor databases, email marketing platforms, or social media tools is helpful, but training will be provided.

Additional Details:

This is a fully onsite position in Wayne, NJ and is a contract opportunity with the possibility of becoming permanent for the right candidate. Candidates should be comfortable working occasional evenings or weekends when special events are scheduled.