Senior Accounts Payable Clerk

Senior Accounts Payable Clerk

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary: The Senior Accounts Payable Clerk is responsible for processing invoices, payments, and account reconciliations accurately and on time. This position ensures all payments follow Salvation Army policies, maintains organized financial records, and supports monthly closing and audit activities. The role requires attention to detail, accuracy, and the ability to work independently while supporting the overall efficiency of the accounting department.

Essential Responsibilities:

• Receive, review, and process a high volume of vendor invoices.
• Verify correct GL account coding, cost center allocation, and adherence to company policies.
• Resolve discrepancies with internal departments and vendors.

Payments & Vendor Management:

• Prepare weekly and ad-hoc check runs, ACH payments, and wire transfers.
• Maintain vendor records, W-9 information, and compliance documentation.
• Respond to vendor inquiries and address payment issues promptly.
• Reconcile vendor statements and ensure aged payables are current.

Reconciliations & Reporting

• Reconcile AP subledger to the general ledger.
• Assist with month-end, quarter-end, and year-end close activities.
• Support accruals and prepare AP-related journal entries.
• Provide AP aging reports and other analyses as needed.

Compliance & Process Improvement

• Ensure adherence to internal controls and accounting policies.
• Maintain organized and accurate AP files for audits.
• Identify opportunities for process efficiencies and automation.
• Support implementation of AP systems, workflow tools, or ERP enhancements.

Qualifications:

Education/Experience:

• High School diploma or equivalent with beginning level college courses in accounting or related field.
• A minimum of four (4) years' accounts payable and accounts receivable experience in a computerized accounting environment.
• Experience in a nonprofit or faith-based organization is preferred.

Skills, Knowledge & Abilities:

Abilities:

• Ability to manage multiple tasks and meet deadlines.
• Ability to work with confidential material.
• Excellent communication and interpersonal skills.
• Takes ownership of tasks and drives projects to completion with limited direction.

Computer Skills:

• Proficient in Microsoft Office 365.
• Advanced Microsoft Excel.
• Willingness to learn new software as needed.

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed.
• Must have and maintain a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR).

The Salvation Army offers the following benefits:

• Health Care Benefits which include:
• Medical
• Dental
• Vision
• Hearing
• Flexible spending accounts
• AFLAC
• Voluntary life insurance benefits
• Short-Term and Long-Term Disability options.
• Pet Insurance.
• Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
• Vesting starts after three years of employment, 100% vested after five years of employment.
• The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
• Employee Discounts.
• Paid Time Off which includes:
• Sick days begin accruing the first of the month following 30 days of employment and you may begin to use accrued sick days once available.
• Up to (6) earned sick days per year may be used as discretionary days.
• Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
• The accrual rate is based upon years of service and approved hours worked.
• You will receive up to 2 personal days per year based on date of hire.
• Birthday off with pay.
• Paid holidays are effective immediately.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.