Receptionist

Receptionist

Excelerate Energy is helping countries around the world enhance energy security through reliable LNG and power infrastructure solutions. We strive to deliver sustainable results by doing what we promise and investing in our people, assets, and technology while promoting a culture of safety, quality, and environmental stewardship. We believe our people are our greatest asset and are committed to fostering a culture of safety, collaboration, and continuous growth. Together, we work to expand access to reliable energy for communities around the world.

The Receptionist is the first point of contact for visitors arriving at the company. This role is responsible for a variety of administrative tasks, including greeting visitors and handling incoming calls over a Microsoft Teams phone system and directing calls to appropriate personnel. The Receptionist assists employees with basic administrative duties as needed in partnership with the HR and Office Coordinator. This role provides general administrative support by performing general office duties as listed below.

Essential Duties and Responsibilities include but are not limited to the following activities. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Duties and Responsibilities:

• Serves as the first point of contact for clients, visitors, and guests of the Company. Greets clients, visitors, and guests; determines the purpose of each person's visit and offers beverage, issues visitor pass, announces visitors to appropriate personnel and directs or escorts him or her to appropriate location / host.
• Answers incoming telephone calls, screens, or forward calls providing information, taking messages, or scheduling appointments as needed. Retrieves and forwards voice mail messages when needed and ensures they are directed accordingly.
• Supports new hires and guests by providing office tours as needed.
• Supports HR and Office Coordinator and hiring managers for first-day readiness (workspace, supplies, etc.)
• Responsible for setting up and cleaning meeting rooms as necessary on the sixth and seventh floors.
• Responsible for ordering supplies, snacks, and beverages in coordination with HR and Office Coordinator.
• Responsible for stocking office supplies, refreshments, etc. both upon delivery and daily.
• Performs other clerical duties as needed, such as filing, photocopying, collating, scanning, etc.
• Supplements other administrative roles as needed in scheduling or coordinating office events such as Town Halls, Board of Director meeting room set up, etc.
• Provides additional backup support for HR and Office Coordinator as needed.
• Other administrative duties such as assistance with creating and maintaining organizational seating charts, employee lists, birthday lists, flyer creation, etc. may be required.
• Any other duties as assigned.

Qualifications, Experience, and Educational Requirements:

• High School diploma required; some college preferred.
• 2+ years' experience in a professional office environment as a Receptionist, Office Assistant, or Administrative Assistant is required.
• Strong interpersonal skills for cross-departmental and visitor interaction.
• Approaches others in a tactful manner; Reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Ability to work independently and collaboratively as part of a team.
• Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Beginner to intermediate level PC skills including experience with Microsoft Office Suite, primarily MS Outlook, Teams, Word, PowerPoint and Excel.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Authorization: Candidates must be eligible to work in the United States without sponsorship. Sponsorship for this role is not being offered at this time.

Affirmative Action/EEO Statement: It is the policy of Excelerate Energy to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law. Excelerate Energy is committed to providing reasonable accommodations to qualified individuals with disabilities and disabled veterans in our job application procedures and employment processes. If you need an accommodation to apply for a role or to perform essential job functions, please contact Human Resources.