Administrative Assistant, The Political Asylum/Immigration Representation Project

Administrative Associate

The Political Asylum/Immigration Representation Project (PAIR) is the leading provider of pro bono legal representation to low-income asylum-seekers and immigrants unjustly detained in Massachusetts.

Position: As a contributing staff member of PAIR, the Administrative Associate will support the overarching mission of the organization and to help PAIR to achieve its goal of ensuring that PAIR clients receive high quality legal representation as they seek political asylum and other related forms of humanitarian relief in the U.S. The Administrative Associate position requires strong organizational and communication skills and computer proficiency.

Responsibilities:

• Direct callers and visitors to the appropriate staff person or to the call center
• Handle the day-to-day administrative functions, tasks, and assignments
• Update, review, and monitor multiple calendars
• Support basic accounting, human resources, and other functions as assigned
• Assist with audit preparation
• Data entry and preparation of acknowledgement letters using donor management system
• Support fundraising events, donations and expenses processing
• Prepare materials, computer equipment, and set up for trainings and meetings
• Provide support to all staff members as needed, particularly PAIR's Executive Director
• Work with Development Manager to maintain and coordinate aspects of PAIR's CRM database Salesforce
• Coordinate supply orders for staff and office
• Serve as back-up and support to quickly handle any computer, internet, telephone, or other technology and equipment issues
• Schedule and coordinate meetings for staff and Board of Directors
• Other tasks as needed

Qualifications:

• 3-5 years of office related work experience preferred in for-profit office or nonprofit setting
• Experience in a fast-paced, team environment
• Ease and facility with social media including Facebook, Twitter
• Proficiency in Microsoft Word, Excel, and preferably Quick Books
• Comfort handling sensitive and confidential information
• Ability and willingness to manage up and anticipate needs
• Ability to commute to the office and work in-person
• Heavy use of computer and telephone
• Must have cultural sensitivity and ability to relate well and effectively in a diverse workplace with a diverse client population
• Ability to establish and maintain a positive and professional relationship with co-workers, clients, and community service providers

How to Apply:

Nominations or applications, including a cover letter, resume, and 3 references, should be sent to View email address on click.appcast.io.