Senior Administrative Business Partner

Senior Administrative Business Partner Location: South San Francisco, CA About the Opportunity Join a high-impact Data, Digital, and Analytics organization that partners across Commercial, Medical, and Government Affairs teams to solve complex business challenges through data, analytics, digital solutions, automation, and AI/ML-driven insights. We are seeking an experienced Senior Administrative Business Partner to provide strategic administrative, operational, and project support to senior leaders and cross-functional teams. This role is ideal for a highly organized professional who excels at executive support, large-scale event coordination, internal communications, stakeholder management, and driving operational excellence in a fast-paced environment. As a trusted business partner, you will help ensure seamless team operations, support leadership initiatives, coordinate high-visibility meetings and offsites, and enhance team engagement across a global organization. Key Responsibilities Executive & Administrative Support Manage complex calendars, scheduling, and meeting coordination across multiple time zones. Support senior leaders with day-to-day administrative operations and strategic initiatives. Prepare agendas, presentations, meeting materials, and follow-up action items. Draft and distribute communications on behalf of leadership and department teams. Maintain organizational charts and departmental resources. Meeting & Event Management Plan and coordinate large internal meetings, department-wide events, leadership offsites, and workshops. Lead execution of meetings requiring webcasting, virtual collaboration technology, and sophisticated logistics. Coordinate multi-day offsites involving multiple locations, travel arrangements, and cross-functional stakeholders. Attend meetings, capture notes, track action items, and ensure timely follow-up. Communications & Knowledge Management Manage intranet sites, newsletters, shared drives, portals, and knowledge management resources. Collect, organize, and distribute content to support effective internal communications. Coordinate feedback collection and implementation for communication initiatives. Support team engagement, connectivity, and information-sharing efforts. Talent, Onboarding & Team Operations Coordinate candidate interviews, feedback collection, hiring documentation, and recruitment logistics. Partner with hiring managers and talent acquisition teams throughout the hiring process. Manage onboarding logistics, including orientation support, equipment coordination, and new-hire communications. Organize team-building events, workshops, and professional development activities. Coordinate training opportunities for teams and administrative staff. Vendor & Business Operations Support Manage vendor and speaker engagements, contracts, payments, and related administrative processes. Coordinate workspace and move logistics in partnership with facilities and space planning teams. Maintain strong relationships with internal and external stakeholders while handling highly confidential information. Required Qualifications Minimum 7 years of experience in administrative support, business operations, project coordination, or related roles. Experience supporting senior executives and leadership teams in a complex organizational environment. Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and shared team drives. Strong knowledge of virtual collaboration platforms such as Microsoft Teams, Zoom, Google Meet, and webcasting technologies. Proven ability to manage multiple priorities, work independently, and execute with minimal supervision. Exceptional organizational, communication, and stakeholder management skills. Demonstrated ability to handle confidential and sensitive information with discretion. Strong attention to detail, accuracy, and process improvement. Preferred Qualifications Experience within the pharmaceutical, biotechnology, healthcare, or related life sciences industries. Familiarity with large matrixed organizations and global teams. Experience supporting large-scale meetings, leadership events, and cross-functional initiatives. Education Bachelor's degree (BS/BA) or equivalent combination of education and relevant industry experience. Why You’ll Succeed This role offers the opportunity to serve as a trusted partner to senior leadership while influencing team effectiveness, employee engagement, and operational success. If you thrive in a fast-paced environment and enjoy balancing executive support, project coordination, communications, and event management, this is an outstanding opportunity to make a meaningful impact. Keywords: Senior Administrative Business Partner, Executive Assistant, Administrative Operations, Business Operations, Project Coordination, Executive Support, Leadership Support, Event Planning, Meeting Coordination, Onboarding, Internal Communications, Stakeholder Management, Hybrid Administrative Roles, South San Francisco Jobs, Life Sciences Careers, Business Partner Jobs. #J-18808-Ljbffr Apollopros