Accounting Specialist

Accounting Specialist

Job Details

Description

Job Summary

The Accounting Specialist supports the day-to-day financial operations of the company. This role is responsible for processing transactions, maintaining accurate financial records, and assisting with reporting and compliance. The ideal candidate is detail-oriented, organized, and comfortable working with deadlines.

Essential Functions

• Process, review, and code invoices, ensuring proper approval and accurate entry into the accounting system

• Prepare and issue vendor payments (check, ACH, wire) in a timely manner

• Generate customer invoices, post payments, and maintain accurate account records

• Monitor outstanding balances and follow up on past-due accounts to support collections' efforts

• Perform monthly reconciliations for bank accounts, credit cards, and assigned general ledger accounts

• Prepare and post journal entries, including accruals, adjustments, and reclasses

• Investigate and resolve discrepancies, ensuring accuracy and completeness of financial data

• Support month-end and year-end close processes by completing assigned tasks within deadlines

• Assist in preparing financial reports, schedules, and supporting documentation

• Ensure all transactions are recorded in the correct accounting period and in alignment with company policy

• Assist with payroll review and reconciliation, including wages, taxes, and benefit deductions

• Coordinate with HR and payroll providers to resolve discrepancies and ensure accurate processing

• Maintain organized, accurate, and audit-ready financial records and documentation

• Ensure compliance with company policies, internal controls, and basic accounting standards

• Assist with internal and external audits by gathering and providing requested documentation

• Serve as a point of contact for vendors, employees, and internal departments regarding financial matters

• Respond to inquiries and resolve issues in a timely and professional manner

• Utilize accounting and payroll systems efficiently (e.g., Paycom, QuickBooks)

• Identify and recommend process improvements to increase efficiency and accuracy

• Assist with system updates, data clean-up, and standardization of processes

• Manage multiple priorities and meet deadlines in a fast-paced environment

• Handle sensitive and confidential financial information with discretion

Other Duties and Responsibilities

• Participate in proactive team efforts to achieve a positive, supportive workplace culture that encourages teamwork, accountability, and professional growth.

• Provides strong leadership, setting clear expectations and modeling professional standards.

• Communicates clearly and effectively with staff, clients, families, community partners, and regulatory agencies.

• Perform other duties as assigned

Competency

• Strong understanding of basic accounting principles (AP/AR, debits/credits).

• May support multiple departments or locations.

• Strong written and verbal communication skills; ability to interact with clients, staff, regulators, and community partners.

• Proficient ability to read and interpret simple instructions and diagrams.

• Excellent problem-solving skills with the ability to think outside of the box to resolve problems.

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy.

• Excellent organizational skills and attention to detail.

• Proficient with Microsoft Suite or related software.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

• Primarily indoor environment with occasional outdoor work performed in a residential or outpatient treatment setting.

• May be exposed to individuals experiencing emotional distress or behavioral challenges.

• May work in close proximity to staff and clients.

• Noise level is typically moderate.

Physical Demands

• Frequent standing, walking, bending, and reaching throughout the day.

• Must be able to lift, carry, and move objects up to 25 pounds regularly, and occasionally up to 40 pounds.

• Must have adequate visual acuity to read labels, and written instructions, and sufficient hearing to communicate effectively in a treatment environment.

Travel Required

Occasional travel between facilities, external trainings or meeting; must be able to drive or otherwise travel between locations during regular work hours.

Required education and experience

• High school diploma or GED

• 2+ years of accounting, bookkeeping, or finance experience preferred

• Experience with accounting software (e.g., Paycom, QuickBooks, etc.)

Preferred education and experience

• Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)

• Experience in healthcare, behavioral health, or multi-site operations

Work authorization/security clearance requirements:

• Must possess and maintain a valid California Driver's License with a clean driving record.

PM21

Compensation details: 26-32 Hourly Wage

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