Office Manager / Creative Admin

Company Background:

Longfellow Real Estate Partners acquires, develops, and manages innovation real estate for leading universities, institutions and companies. Our institutional capabilities and entrepreneurial vision enable us to deliver high-quality projects while satisfying each tenant's unique requirements.

Longfellow is a collaborative and highly entrepreneurial organization. The firm has grown from a small start up to a 120+ person organization with over $2 billion in AUM. We pride ourselves on a shared work ethic and a focus on accomplishing collective objectives. Longfellow strives to develop deep and lasting relationships internally within our team and externally with our investors, clients and vendors through a shared vision and values.

Our clients are visionary institutions and companies pushing the boundaries of human knowledge. We approach our work in the same manner in order to serve them. We embrace the benefits of rapidly evolving technology and expect that our team will thrive in a dynamic and collaborative work environment.

Position Overview:

Schedule: 3 days/week (part-time contract) - Monday/Tuesday/Wednesday preferred

Location: Onsite at our corporate office in Bostons Financial District

We are seeking someone with a strong work ethic, great attention to detail, and the highest level of integrity to function as a Temporary Office Manager, supporting our Boston office and Northeast regional operations. This role is ideal for someone who thrives in a dynamic environment and enjoys both office management and event coordination.

Key Responsibilities:

• Office Management
• Provide front desk coverage
• Manage breakroom and copy room inventory, ordering, and restocking
• Maintain office tidiness including running dishwashers, community and storage spaces, etc.
• Open, sort, and scan all mail; handle FedEx shipments, checks, and Letter of Credits
• Assist with conference room management including scheduling and straightening up
• Organize breakfast / lunch for external meetings as requested
• Serve as local IT expert to assist with conferencing technology and troubleshooting
• Check voicemails, general email inbox, respond to website inquiries
• Submit work orders, add external guests to visitor lists, create employee badges
• Seasonal tasks: dcor, remove/install outdoor furniture cushions
• Handle local employee onboarding and offboarding processes
• Northeast Regional Support
• Plan and execute events for local team with Partner oversight
• Create and distribute monthly events calendar
• Manage regional office budget (inclusive of supplies, meals, and team events), requiring close communication with local Partner
• Communicate office / building / scheduling news with local team
• Order employee birthday gifts monthly
• Attend biweekly admin calls with larger administrative team

Qualifications:

We are looking for a passionate team player with grit, high integrity and honed attention to detail. In addition, we expect that your life outside of work is as important as your career and that you are driven to succeed in both.

• Bachelors degree preferred
• Highly proficient / fluent in Microsoft Office
• Detail oriented and strong organizational skills
• Excellent oral and written communication skills
• Positive attitude
• Independent work ethic
• Experience with audio/visual set ups and other office technology is a plus