Procurement Coordinator

Position Summary

The Procurement Assistant provides administrative support to the purchasing department by assisting with purchase orders, vendor communications, recordkeeping, and general office functions. This role helps ensure purchasing activities are organized, accurate, and completed in a timely manner. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks in a fast-paced environment.

Key Responsibilities

• Prepare and process purchase orders and purchasing documentation.
• Maintain accurate vendor files, purchasing records, and department spreadsheets.
• Request quotes and pricing information from suppliers.
• Communicate with vendors regarding order status, deliveries, and documentation.
• Track open orders and follow up on outstanding shipments.
• Verify and organize packing slips, invoices, and purchasing paperwork.
• Assist with inventory and supply tracking as needed.
• Enter and update purchasing information in company records.
• Generate routine reports and maintain department files.
• Coordinate meetings, schedules, and correspondence for the purchasing team.
• Perform general administrative and clerical duties to support department operations.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1-3 years of administrative, purchasing support, office assistant, or customer service experience.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities.
• High attention to detail and accuracy.
• Professional demeanor when interacting with vendors and internal departments